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     Parish Council Meeting Minutes

MINUTES OF THE MEETING HELD ON MONAY 11th SEPTEMBER 2017

 

Present:                      Cllr Gray; Cllr S Brown; Cllr Fisher Cllr K Watkins, Cllr I Watkins & Clerk Mrs Youngman.

           

Apologies:                  None.

 

In Attendance:           Cllr Greenhalgh and Cllr Cannings.

 

Police Report

Cllr Gray advised that there had been 1 report of anti-social behaviour in May which occurred on Scotch Spring Lane.  In June, there had been 3 crimes reported which consisted of 1 anti-social behaviour incident on Scotch Spring lane and 2 thefts from vehicles on Scotch Spring Lane and Holme Hall Lane.  The total crimes reported for the year is now 15.

 

PUBLIC FORUM.

None.

 

Chairman’s opening remarks and Declarations of interest

Cllr Gray welcomed everyone to the meeting.  Cllr Fisher declared an interest in Village Hall Matters.

 

86/17  Minutes of the last meeting held on Tuesday 27th July 2017.

Council reviewed and approved the minutes.

 

87/17  Matters arising from the minutes

None.

 

88/17 Ward Councillor Report

Cllr Cannings advised that the bullet hole in the Stainton village sign had been reported to DMBC and the reference is 1504450.  Cllr Greenhalgh advised that he would be meeting Streetscene to discuss the hedge cutting schedule and proposal for pedestrian signs.  An informal chat had taken place with the planning department at RMBC with regards to the housing development between Maltby and Stainton; the major concern is the drainage issues.  Cllr Greenhalgh advised that he would inform Cllr Gray once another meeting had been scheduled.  Cllr Gray thanked both Cllr’s for attending a tour of the village to discuss the current issues.

 

89/17 Planning Applications

Cllr Gray advised that there were no new applications.  Cllr, I Watkins advised that there is an issue with the lorries at Top block; the engines are being started before 5am and Cllr I Watkins requested confirmation of the agreed time that the engines could be started.  Cllr Gray advised that he would look into the matter.

 

90/17  Highway & Footpaths

Cllr Gray advised that he had reviewed the condition of the roads and footpaths with the Ward Cllr’s.  The DMBC rota had changed and the village would be maintained Monday to Thursday.

 

91/17  Financial Matters

Council resolved to approve the following payments:

Cheque Number: 200190        DMBC              £182.26.

Cheque Number: 200191        MF Gardening £360.00.

Cheque Number: 200192        S Youngman    £71.13.

 

The Council were presented with the latest bank statements and the accounts for the first quarter; both items were approved by the Council.

 

92/17 Correspondence

Doncaster Clinical Commissioning Group: Invitation to AGM at Keepmoat Stadium.

YLCA: Training schedules.

YLCA: Successful event management course to be held on 15th November.

Public Rights of Way: Change of meeting date to 7th December.

YLCA: Chief executives bulletin; Cllr Gray advised that the bulletin advised that AON no longer provided insurance to Parish Councils; the Clerk advised that she would contact AON for further details.

YLCA: Legal topic note regarding the change in legislation to the data protection regulations which would be adopted in April 2018.  The Clerk advised that she would be attending a training event with Notts ALC in November and would provide the Council with an update after the event.

YLCA: Advising that there is a publication available to members regarding the transparency code; the Clerk advised that she would download a copy from the YLCA website.

YLCA: White Rose Update; Cllr Gray advised that the edition included an article regarding the water market opening up.

 

93/17 Defibrillator

Cllr Brown advised a meeting was scheduled for the following day where all queries with regards to the ownership, records of maintenance and use and insurance should be answered.

 

94/17  Village Hall Matters

Cllr Fisher advised that the hall had recently been decorated and was ongoing; the wiring of the defibrillator was still not complete.  Cllr Gray advised that the work would be carried out on the 23rd September.  Cllr Fisher advised that there are tickets available for the afternoon tea event and there is no charge for children.

 

95/17 Bus Service

Cllr Gray advised that he had circulated the bus service questionnaire throughout the village.  Cllr K Watkins advised that she could also set up an online survey through the Facebook page.  Cllr Greenhalgh suggested leaving copies of the questionnaire at the local pub.  Council discussed the issues with Bright bus closing as they had provided a service to the school children.  Council noted that secondary school students are now being driven to school via taxi but there is no service for 6th form students.

 

96/17 Playing Field

Cllr Gray advised that he was waiting for DMBC to provide a new lock for the gate.

 

97/17 Wilsic

No updates to report.

 

98/17 Village Pond

Cllr Gray advised that the area surrounding the pond had been maintained and the 2nd spraying of the pond weed would be carried out on the 15th September.  Cllr, I Watkins advised that the weed should have been treated before now to ensure the treatment is successful.  Cllr K Watkins questioned whether the maintenance company had provided a schedule of works for the following year to ensure the area does not become overgrown.  The Clerk advised that she would contact the contractor for an update.  Cllr Watkins also advised that she been looking at hedgehog hotels to encourage wildlife around the pond area; the cost for the hotel is £60.  There is also a loose piece of wood on the bench opposite the pond.  Cllr Gray advised that he would inspect the bench to see if it can be repaired or requires replacing.

 

99/17 Website

Cllr Gray advised that there had been 144 visitors to the website with the most popular pages being the history page and the village hall page.  The annual fee had also been paid.

 

100/17            Date & Time of Next Meeting

Monday 23rd October.

Monday 11th December.

 

There being no other business the meeting closed at 20:35.



MINUTES OF THE MEETING HELD ON TUESDAY 25th July 2017

 

Present:                      Cllr Gray; Cllr S Brown; Cllr Fisher Cllr K Watkins & Clerk Mrs Youngman.

           

Apologies:                  Cllr I Watkins and Cllr Cannings

 

In Attendance:           Cllr Greenhalgh and Mrs Gray.

 

Police Report

Nothing to report.

 

PUBLIC FORUM.

Mrs Gray advised that Holme Hall Lane and School Lane are hazardous to pedestrians as there are no footpaths and pedestrian signs are required at each end of the lanes.

 

Chairman?s opening remarks and Declarations of interest

Cllr Gray welcomed everyone to the meeting.  Cllr Fisher declared an interest in Village Hall Matters.

 

71/17  Minutes of the last meeting held on Monday 26th June 2017.

Council reviewed and approved the minutes.

 

72/17  Matters arising from the minutes

The Clerk advised that a folder containing the minutes from Council meetings would be left in the Village Hall for members of the public to view.  Cllr Gray advised that he had attended a meeting regarding the Doncaster Local Plan with the PCJCC.  Cllr Greenhalgh advised that the plan would not affect Stainton; some wards are being reviewed due to a lack of housing.  Cllr Greenhalgh advised that a proposal had been made to build 400 houses on the field along Braithwell Lane which could affect the village.  Cllr Gray advised that the Parish Council had objected to the proposal due to the potential issues with excessive traffic and surface water.  Cllr Greenhalgh advised that he would like further information on the planning application.

 

73/17 Ward Councillor Report

Cllr Greenhalgh attended the meeting to advise that he had received a notification to advise that Scotch Spring Lane would be closed for a week from 1st July for road works.  He had attended a Doncaster Ambassadors conference at Yorkshire Wildlife Park.  The group are working to raise their profile and suggested inviting Parish Councils to join.

 

74/17 Planning Applications

None.

 

75/17  Highway & Footpaths

Council resolved to write to DMBC to request pedestrian signs on School Lane and Holme Hall Lane.  Cllr Watkins advised that the hedge along Lime Kiln Lane requires cutting back and that the potholes near the pond had caused a tyre to burst.  Cllr Greenhalgh advised that if he was given a list of issues he would report them to the Streetscene manager.    Cllr Brown advised that the road signs along Raw Lane are covered by trees.  Cllr Fisher advised that the Stainton village sign has bullet hole in.  Cllr Gray advised that he would make a list for Cllr Greenhalgh.  Cllr Gray also advised that Lime Kiln Lane will be closed on Friday 28th July between 1pm and 4pm to commemorate the disaster at Maltby colliery.  The service starts at 2.30 and there will be wreath laying.  Council resolved to purchase a wreath for the ceremony.

 

 

76/17  Financial Matters

Council resolved to approve the following payments:

Cheque Number: 200187        HMRC              £70.60.

Cheque Number: 200188        S Youngman    £154.50.

Cheque Number: 200189        Misson PC       £69.00.

           

The Clerk advised that internet banking is now available to use; in order for other Council members to access the service then further details were required.  Council members agreed to provide the information required and the Clerk would complete the registration process.  Cllr Gray advised that the lease for the Village Hall had been collected from HSBC storage due to the storage service ending.  Council resolved for the Clerk to keep the document.

 

77/17 Correspondence

YLCA: Procedures; powers and policies training event on 8th August.

YLCA: VAT; contracts and procurement training event on 12th October.

YLCA: Play area training event; Council resolved to register an interest in the course with YLCA.

3 x Chief executive updates received which included the topic of devolution.

YLCA: Legal briefing regarding the changes in data protection legislation.

 

78/17 Defibrillator

Cllr Brown advised that the training had yet to be arranged due to the contact being away.  The Clerk advised that the insurance company require a value for the unit to enable them to provide a quote; Cllr Brown advised that the unit is valued at £750.00.  Cllr Gray advised that the electrician would be completing the wiring work in August.

 

79/17  Village Hall Matters

Cllr Fisher advised that the canasta meetings are being regularly attended by around 15 people, 10-12 people are attending the yoga class and the hall had been rented out for a party.  Afternoon tea sessions were being planned along with a wreath making class.  The hall would be undergoing maintenance work shortly.

 

80/17 Bus Service

Cllr Gray provided the Council with a questionnaire; which will be distributed through the village to evidence the need for a bus service.  Cllr Brown questioned whether to include an extra questionnaire to find out how residents would like to improve the playing field.  Cllr Gray advised that the playing field should be kept as a separate survey.

 

81/17 Playing Field

Cllr Watkins advised that the work to repair the Poppy and the gate would be carried out soon.  Cllr Gray advised that DMBC had taken the padlock but a replacement would be installed.  Cllr Gray advised that he had been looking at outdoor play equipment and that prices vary from £2,000 to £15,000.  Cllr Watkins advised that funding needs to be sought; Cllr Brown advised that a consultation with residents needs to take place to gain funding.  Council resolved to circulate questionnaires at the afternoon tea event on 17th September.

 

82/17 Wilsic

No updates to report.

 

 

83/17 Village Pond

Cllr Gray advised that the gardeners had completed the work around the pond and would be returning in a fortnight.  A schedule of works will be used to prevent the site becoming overgrown again.

 

84/17 Website

Cllr Gray advised that there had been 153 visitors to the website with 4,500 pages being viewed.

 

85/17  Date & Time of Next Meeting

Monday 11th September.

Monday 23rd October.

Monday 11th December.

 

There being no other business the meeting closed at 20:40.



MINUTES OF THE MEETING HELD ON MONDAY 26th June 2017


Present: Cllr Gray; Cllr S Brown; Cllr K Watkins & Clerk Mrs Youngman.

Apologies: Cllr?s I Watkins and Fisher - Holiday.


In Attendance: Cllr Greenhalgh; Cllr Cannings and Mrs Gray.


Police Report

Cllr Gray advised that there had been one crime reported in April which was an anti-social behaviour incident on Scotch Spring Lane. A caravan had been sighted parking on Raw Lane overnight; the Police had been informed and had checked that the vehicle was legal; the owner was not local but has now left the area.


PUBLIC FORUM.

Mrs Gray advised the area around the stream requires maintenance; rubbish has been dumped on the playing field to the rear of the dog waste bin and the padlock is also missing from the playing field gate.


Chairman?s opening remarks and Declarations of interest

Cllr Gray welcomed everyone to the meeting.


57/17 Minutes of the last meeting held on Monday 15th May 2017.

Council reviewed and approved the minutes.


58/17 Matters arising from the minutes

The Clerk provided the Council with a copy of a questionnaire from Austerfield Parish Council which had been used to establish the need for a bus service. Cllr Brown suggested adding an extra section on the bus questionnaire to describe the impact of not having a bus service. Cllr Gray requested the Clerk to add the bus service issue to the agenda. The Clerk also advised that a play equipment company had been in contact to discuss funding options for new equipment.


59/17 Ward Councillor Report

Cllr Greenhalgh attended the meeting to advise that he was continuing with the training program for new Councillors and that he is a member of the licensing committee and the Doncaster Sheffield Airport committee. Cllr Greenhalgh questioned if there are any issues with airport traffic; Cllr Gray advised that the Council had been informed that funding was available from the airport; however when an application was made it was refused as Stainton is not under the flight path. Cllr Greenhalgh presented the Council with a route of the flights from Doncaster showing Stainton under the flight path. Cllr Cannings advised that he would attending a meeting at The Civic Office to review the progress with the Local Plan for Doncaster on 30th June. Cllr Gray advised that a representative from the Local Plan team is attending a PCJCC meeting to discuss the plan.


60/17 Planning Applications

None.


61/17 Highway & Footpaths

Cllr Brown advised that the trees on Burlewood are being cut down to enable the new house to be built. The contractors are blocking Holme Hall Lane without consent. Cllr Gray advised that the matter had been reported to DMBC and the contractors are operating without a road closure order and there are health and safety issues with their techniques. Cllr Watkins suggested writing to the owner of the property to advise of the procedures when carrying out the work.

62/17 Financial Matters

Council resolved to approve the following payments:

Cheque Number: 200186 S Youngman £71.13


63/17 Correspondence

YLCA: Training programme.

YLCA: Request for information for information regarding the installation of cycle track.

YLCA: Information regarding a cemetery management course.

YLCA: South Yorkshire Branch annual meeting on 21st June 2017.

YLCA: Information regarding the reform of the data protection regulations as the law is changing in May 2018. Data protection officers must ensure compliance. Council resolved to adopt a data protection policy and contact the legal department at DMBC and YLCA for further guidance.

YLCA: Weekly update from chairman.

YLCA: One day successful Councils seminar.

NALC: Digital Council seminar.

YLCA: White Rose Update; Council noted that the Financial Regulations had been updated.

Email received from a resident of Limestone Court advising that prior to the houses being built it had been agreed that DMBC would empty the bins in the compound but they are unable to access the compound. Cllr Gray advised that he had written to DMBC about the issue.

YLCA: New edition of Local Council Administration available to Councils at a cost of £75.60. Council resolved not to purchase a copy.

YLCA: Advising that Friends of the Earth have been contacting Parish Councils to request copies of communications between Council and fracking companies.

YLCA: Annual meeting to be held in York on 15th July.


64/17 Defibrillator

Cllr Brown advised that the unit had been installed and training could be arranged to be carried out before the next meeting. Cllr Gray advised that the defibrillator had been used; a question had raised as to whether a record should be kept as to where the defibrillator had been taken to. Cllr Greenhalgh questioned whether the defibrillator is insured; Council resolved to check the insurance cover already in place. Cllr Gray advised that the permanent wiring to the system is in the process of being arranged.


65/17 Village Hall Matters

Cllr Brown advised that regular canasta meetings being held and a yoga class is being trialled. Wreath making classes will be available before Christmas and the committee are to be carrying out a review of the maintenance work required. There is no summer fayre planned.


66/17 Playing Field

Cllr Gray advised that he would look into the issue with the dumped rubbish and the missing padlock.


67/17 Wilsic

No updates to report.

68/17 Village Pond

Cllr Gray advised that the contractors had returned to complete the weed spraying at the weekend. Cllr Watkins advised that she would arrange for the gardening contractor to carry out the maintenance work that is required. Cllr Watkins also advised that she had been looking at hedgehog hotels to place around the pond to attract wildlife and an information board regarding the local wildlife. Cllr Gray suggested contacting South Yorkshire Wildlife Association for further details and Cllr Brown advised that Potteric Carr could also help. Cllr Gray advised that the village had not been selected for the wild flower scheme with DMBC but will be on the list for next year.


69/17 Website

Cllr Gray advised that there had been 145 visitors to the website with 4,000 pages being viewed.


70/17 Date & Time of Next Meeting

Tuesday 25th July.

Monday 11th September.

Monday 23rd October.

Monday 11th December.


There being no other business the meeting closed at 20:55.



MINUTES OF THE MEETING HELD ON MONDAY 15th May2017

 

Present:                      Cllr Gray; Cllr S Brown; Cllr J Fisher; Cllr I Watkins; Cllr K Watkins & Clerk Mrs Youngman.

           

Apologies:                  None.

 

In Attendance:           Cllr Greenhalgh; Cllr Cannings; Mrs Gray; D Barratt; S Barratt; T Asare-Sarppong and K Shannon.

 

Police Report

Cllr Gray advised one crime was reported in February which was an act of anti-social behaviour on School Lane.  In March 5 crimes had been reported; 2 x anti-social behaviour; 1 public disorder and 2 vehicle crimes.

 

PUBLIC FORUM.

Mrs Gray advised that there were lots of thistles on the roundabout.

 

Chairman?s opening remarks and Declarations of interest

Cllr Fisher declared an interest in Village Hall Matters. 

 

43/17  Minutes of the last meeting held on Monday 10th April 2017.

Council reviewed and approved the minutes for the April meeting. 

 

44/17  Matters arising from the minutes

None.

 

45/17 Ward Councillor Report

Cllr Cannings attended the meeting and introduced himself to the Council as he had been newly elected; he advised that he is Tickhill resident and is in the process of completing the induction training for new Councillors.

Cllr Greenhalgh also introduced himself to the Council and advised that he is a resident of Sprotborough and has knowledge of the Stainton area. 

Cllr Gray welcomed both Councillors to the meeting and expressed thanks to Alan Smith and James Hart.

 

46/17 Planning Applications

Burlewood: Cllr Gray advised that the application had been approved by DMBC but the plans have been amended; the new house will be level with the road; drainage will be installed into the driveway to prevent flooding issues for neighbouring properties.

The Old Cottage Wilsic: Erection of 4 new C2 units to provide student accommodation, with associated access, parking and amenity space, with a change in use of Old Cottage from C3 to C2, to form ancillary staff facilities to support the new student units including partial demolition of the existing porch and erection of a new extension to form a reception.  Approved.

1 School Lane: To erect a two-storey extension to side: Approved.

 

47/17  Highway & Footpaths

Cllr Gray advised that DMBC had been carrying out lots of work in and around the village; they now have 2 shift patterns which cover 7 days.  Stainton is part of the weekend shift; Streetscene will visit fortnightly and the waste bins will be emptied every other week.  The drains have been cleaned and are scheduled to be cleaned twice a year.  There are still issues with the new lighting; the light on Holme Hall Lane is to be replaced; a light on School Lane is supported by a piece of wood; this is to be looked into by DMBC and a meeting with the lighting manager has been arranged.  The design of the new signs to stop lorries entering the village have been approved by DMBC.  The concrete grit bin has been removed from Raw Lane; the bin will not be replaced as the lane is on the DMBC gritting route.  Cllr Gray advised that he would report the thistles growing on the roundabout to Katie Taylor at DMBC.  Cllr Fisher advised that Hope had volunteered to carry out maintenance work on the roundabout.  Cllr I Watkins advised that chippings would be a better option on the roundabout.  Cllr Gray advised that the new grasses that have been planted which should last and cover the roundabout.  A resident questioned who to report fly tipping to? Cllr Gray advised that the matter can be reported on the DMBC website.

 

48/17  Financial Matters

The Clerk advised that the insurance renewal had been received; the renewal price if £393 but if the Council agree to a long-term agreement the price is reduced to £373.  Council resolved to accept the long-term agreement.

The Council approved the following cheques for payment:

Cheque Number: 200183      S Youngman                                       £71.13

Cheque Number: 200184      Complete Weed Control                   £204.00

Cheque Number: 200185      AON UK LTD                                       £373.74

The Council reviewed and signed part one of the annual return.  Cllr Gray advised that an auditor is required to check the accounts and if anyone knows of a suitable candidate then please contact a member of the Council.

 

49/17 Correspondence

Cllr Gray advised that the following correspondence had been received:

YLCA: To advise that the Council need to find a representative to attend the South Yorkshire Branch meetings; Cllr Brown agreed to being the representative.

YLCA: Advising of local information sessions to review the procedures of the transparency scheme.

HMRC: Information regarding cyber security systems and how to safeguard information.

YLCA: Requesting photographs of events and villages from Councils for the annual review.

YLCA: Legal briefing to advise Councils that they are not legally allowed to advocate or publicise any individuals who are standing for election.

 

50/17 Defibrillator

Cllr Brown advised that the defibrillator will be installed on 25th May; once installed the training will be arranged which will take place in the village hall.  The unit should be working by the end of June.  Cllr K Watkins advised that she took part in defibrillator training and the process is very simple.

 

51/17  Village Hall Matters

Cllr Fisher advised that the Village Hall Trust are looking for new events to hold in the hall.  There is a Canasta club meeting at 7pm on the 3rd Tuesday of each month.  Cllr Gray reminded Cllr Fisher about the matter of the accounts which was raised at the last meeting by Cllr I Watkins; Cllr Fisher advised Cllr I Watkins to write to the Chairman of the VHT.  Cllr I Watkins advised that the accounts should be presented once a year.

 

52/17 Playing Field

Cllr Gray advised that the spike in the ground on the main gates is bent; a resident has volunteered to carry out the repair.  The central Poppy on the gate is also loose and requires tensioning. 

 

53/17 Wilsic

No updates to report; Cllr Gray advised that he had visited the area to deliver meeting papers.

 

54/17 Village Pond

Cllr Gray advised the weeds in the pond had been sprayed; however, the contractor has missed the middle section.  The contractor is returning to complete the work.

 

 

 

55/17 Website

Cllr Gray advised that there had been 380 visitors to the website within the past month with over 22,000 pages viewed.

 

56/17  Date & Time of Next Meeting

Monday 26th June.

Monday 25th July.

Monday 11th September.

Monday 23rd October.

Monday 11th December.

 

There being no other business the meeting closed at 21:00.


MINUTES OF THE MEETING HELD ON MONDAY 10th April 2017

 

Present:                      Councillor Gray; Councillor I Watkins; Councillor K Watkins & Clerk Mrs Youngman.

Apologies:                  Councillor?s Brown and Smith.

In Attendance:           Mrs Gray.

Police Report

Cllr Gray advised there were 4 crimes reported in January; 1 x Burglary; 1 x Anti-social behaviour; 1 x vehicle crime and 1 x Other theft.  The quarry owners had emailed to advise that a burglary had taken place on site; Inspector Payling had responded to the email by advising that 9 quad bikes had been purchased to stop the issues with off road vehicles and officers are in the process of being trained to use them.  Cllr Fisher advised that there had been off road bikes present in the village on Sunday the Police had been informed and had advised that they would attend if any officers were available.  Cllr Fisher advised that he had also received a call from DMBC to advise that they are visiting the area every Sunday.

 

PUBLIC FORUM.

None.

 

Chairman?s opening remarks and Declarations of interest

Cllr Fisher declared an interest in Village Hall Matters.   Cllr Gray advised that all Council members need to provide contact details which will be uploaded to the Stainton Village website.

 

29/17  Minutes of the last meeting held on Monday 27th February 2017.

Council reviewed and approved the minutes for the February meeting. 

30/17  Matters arising from the minutes

Cllr Gray advised that the pavements along Raw Lane had been scrubbed to remove the moss.  Cllr Fisher questioned whether it is true that there is a new layby for lorries; Cllr Gray confirmed that the layby had been provided by Rotherham MBC. 

31/17 Ward Councillor Report

None in attendance.

32/17 Planning Applications

1 School Lane: Erection of two storey extension to side. No objections raised.

Burlewood: Proposed erection of detached dwelling including new vehicle access,  Cllr Gray advised that a decision had not yet been made but objections had been made by the highways department at DMBC.

Cllr Gray advised that he had objected to the proposed new development at Maltby and that information had been provided by Breedons to advise that they are unable to pump water from the dyke in winter as there isn?t enough water.  A copy of the objection had been sent to DMBC; Braithwell had also objected to the proposal.  Severn Trent Water had commented that excess water could run into the drains which is currently used by Breedons.

33/17  Highway & Footpaths

Cllr I Watkins reported that bollards are required along Wilsic Woods and that a ditch has been dug to prevent off road vehicles accessing the land but there are safety issues.  Cllr K Watkins questioned whether the pot holes near the pond had been repaired.  Cllr Gray advised that he had met with the head of Street scene and there is a plan to cut the area to hard core level and repair to ensure of a long-term repair.  Cllr Gray advised that he is also trying to arrange a meeting with Katie Taylor who is the manager of the maintenance team for the area.  Cllr Gray also advised that there is a LED light missing along Holme Hall Lane and on School Lane.  Cllr I Watkins reported that there had been an incident of fly tipping on Lime Kiln Lane and that there are issues with lorry drivers leaving litter in the new layby.

34/17  Financial Matters

RESOLVED cheques to be signed:

200177            S Youngman    £140.90

200178            HMRC              £52.40

200179            YLCA                £119.00

200180            Saville?s           £1.00

200181            J Gray              £27.00

200182            M Fenn            £180.00

Council reviewed and approved the end of year accounts.

Cllr Gray advised that a new auditor is required as the previous auditor has moved.

The Clerk advised that NALC and SLCC had agreed new pay rates for 2017 which are applicable from 1st April; the new hourly rate is £8.873.

The Council reviewed and approved the grounds maintenance service level agreement received from DMBC.

35/17 Correspondence

Cllr Gray advised that the following correspondence had been received:

Letter from Bill Spilsby to advise that a memorial service will take place on Friday 28th July at the miner?s memorial stone. 

YLCA: Requesting Councils to show restraint with precepts for 2017/18.

YLCA: Planning system courses available to members which particularly focus on neighbourhood plans.

Email from Cllr Alan Smith to advise that DMBC are looking for sites to plant wild flowers; Cllr Gray advised that after consulting with residents and Council members he had replied to the email and suggested planting the flowers around the pond; on the banking along Holme Hall Lane and on the hairpin bend.

YLCA: White Rose Update: Cllr Gray advised the newsletter includes an update on Transparency Fund which is available for 2017/18.

NALC: Digital Councils event to discuss the benefits of digitalisation.

Department of Media and Sport: Advising that grants are available for households and businesses who received a Broadband signal less than 2GB; the maximum grant available is £350.

YLCA: Requesting nominations for members of the South Yorkshire Branch.

YLCA: Highlighting the benefits of producing a neighbourhood plan.

36/17 Defibrillator

Cllr Gray advised that a date to install the defibrillator had not yet been provided; a quote of £150.00 had been received to wire the system.  Cllr Gray advised that the Clerks husband had volunteered to install the wiring free of charge but the system would need to be certified once complete. 

37/17  Village Hall Matters

Cllr Fisher advised that he had no updates regarding the village hall.  He had attended a coffee morning where there were lots of complaints regarding the lack of a bus service.  Cllr Gray advised that he written to SYPTE 3 times but had not received a response.  Cllr Gray advised that he had also written to DMBC and SYPTE to ask them to look into the option of re-routing the number 10 bus through the village.  Cllr I Watkins questioned when the Village Hall accounts would be available to view; Cllr Fisher advised that he would look into the matter.

38/17 Playing Field

Council resolved to contact DMBC to request installation of rubber stoppers on the gates to the play area.  Cllr Gray advised that rubber foam had been sprayed around the main gate. 

39/17 Wilsic

Cllr Gray advised that an application had been approved for a Solar Farm.

40/17 Village Pond

Cllr Gray advised that the area had been tidied in preparation for the spraying of the pond weed which should take place later on in the week.

41/17 Website

Cllr Gray advised that there had been 150 visits to the website.  There is an issue with the aerial view map blocking the menu which Cllr Gray advised that he would report.

42/17  Date & Time of Next Meeting

Monday 15th May.

There being no other business the meeting closed at 20:50.



MINUTES OF THE MEETING HELD ON MONDAY 27th February 2017


Present:                      Councillor Gray; Councillor Brown; Councillor I Watkins; Councillor K Watkins & Clerk Mrs Youngman.    

Apologies:                  Councillor?s Fisher and Smith.

 

In Attendance:           Mrs Gray.


 Police Report

Cllr Gray advised that there had been 3 crimes reported in December; 1 burglary and 2 reports of criminal damage and arson.  The criminal damage had occurred on the building site on School Lane.  The total crimes reported for 2016 were 30.


PUBLIC FORUM.

Mrs Gray advised that the entrance to the Village Hall smelt damp.


Chairman?s opening remarks and Declarations of interest


None.


15/17  Minutes of the last meeting held on Monday 24th October 2016 and 16th January 2017.

Council reviewed and approved the minutes for the October meeting.  Cllr Gray read through the January minutes and advised the Council of the decisions that were made in their absence.  No objections were raised with the planning applications discussed; the Council approved the decision to increase the precept for 2017-2018 by 2%; approval was also given to contribute towards the cost of the Clerk gaining the CILCA qualification.  Finally, the Council approved the acceptable use policy for the Wifi within the Village Hall.  The minutes for the January meeting were then approved.


16/17  Matters arising from the minutes


None.


17/17 Ward Councillor Report


None in attendance.


18/17 Planning Applications


The Old Cottage Wilsic: Erection of 4 new C2 units to provide student accommodation, with associated access, parking and amenity space, together with a change of use of Old Cottage from C3 to C2, to form ancillary staff facilities to support the new student units including partial demolition of the existing porch and erection of a new extension to form a reception. No objections raised.

Burlewood, Holme Hall Lane: Proposed erection of detached dwelling including new vehicle access.    Council resolved to object on the application for the following reasons:

The new entrance onto Holme Hall Lane is at a 90 degree angle to the lane which would access issues.  The neighbouring properties already have issues with flooding; the proposed development will increase the flood risk for these properties.


Councillor Gray advised that a planning consultation had been received from Rotherham Borough Council.  RB2016/1492- Hybrid application for the erection of 100 No. dwelling houses including access road, landscaping & open space (Phase I) and Outline application for the erection of up to 300 No. dwelling houses including landscaping & open space with all matters reserved (Phase II) at land East of Grange Lane Maltby

Cllr Gray advised that the development could cause traffic issues for the residents with an increase in traffic using Stainton Lane and that the proposed development is on greenbelt land.  Cllr I Watkins advised that there would be a 10-metre strip of land between the existing estate and the proposed site.  Cllr Gray advised that the water from the development would be pumped into Riddle dyke.  Cllr I Watkins advised that the plan referred to soakaways being used; Cllr Gray advised that the new plans stated that the water would be pumped into the dyke.  Cllr I Watkins advised that if the plan did go ahead then a dam would be needed to release the water slowly.  Cllr Gray advised that Breedon/Hope had already carried out a survey of the dyke to establish the capacity; if the development went ahead then the dyke would be full.  Cllr Gray advised that there is an alternative solution to the water issue; Severn Trent Water could install drainage through Maltby.  Council resolved to object to the application due to the concerns with excess traffic and drainage issues.


19/17  Highway & Footpaths


Cllr Gray advised that there was an issue with moss growing on the pavement at the corner of Holme Hall Lane and Raw Lane.  Cllr K Watkins advised that she had slipped on the moss and hurt her knee; the injury could have been worse if she had not had a pushchair to hold onto and raised concerns that the incident could have been worse if it happened to an elderly resident.  Cllr Gray advised that he was having a meeting with Streetscene on the 28th February and would discuss the issue then.  Cllr Gray advised that a new layby or lorries had been made by Rotherham MBC at the top of Stainton Lane.  Cllr I Watkins reported that the layby at the end of Lime Kiln Lane had lots of pot holes which is causing an issue for passing cars.  Cllr K Watkins advised that the several potholes near the pond required refilling.

20/17  Financial Matters


RESOLVED cheques to be signed:


DMBC                                      £51.96


S Youngman                            £69.77


Cllr Gray advised that he read an article in the White Rose Update which advised that the two signatory requirements for payment had been abolished and that it would be possible to set up internet banking.  The Clerk advised that it is possible to set up the account to enable two signatories to approve online payments.  Council resolved for the Clerk to initiate online access for all members of the Council and provide them with access to view and approve payments.


Cllr Gray advised that he had purchased a plastic storage box at a cost of £9 for the archived paperwork to be stored in as the cardboard boxes in the loft had been damaged.  Council agreed for Cllr Gray to purchase enough boxes to store all the archive paperwork which is currently in the loft.


21/17 Correspondence


Cllr Gray advised that the following correspondence had been received:


Survey of sport facilities available within the Parish from A Maddox of DMBC.


YLCA: Branch meeting arranged for 23rd February.


YLCA: Advising that the audit procedure for smaller authorities would be changing for the financial year 2017-2018.


YLCA: Training and seminar programme.


YLCA: Requesting photographs of Parish Council activities and projects; Cllr Gray advised that several photographs had been sent.


YLCA: Advising of an event to pay tribute to the end of WWI.


YLCA: Update to advise that the public service ombudsman bill is being discussed in parliament.


YLCA: Update to advise that the Council Tax referendum for Parish Councils has been cancelled.


YLCA: Requesting details of Yorkshire based companies who may be interested in advertising in the White Rose Update.


YLCA: Update on the dependent carers allowance which is no longer available to Council members.


YLCA: Requesting advice regarding Parish Councils being successful in having a speed matrix sign installed.  The Clerk advised that a Rossington business owner had purchased a matrix speed warning sign and was implementing a hire scheme for Parish Councils.


YLCA: Requesting information from Parish Councils who had adopted a public telephone box; Cllr Gray advised that he had replied to advise of the problems that were experienced when adopting the telephone box within the village.


22/17 Defibrillator


Cllr Brown reported that a defibrillator had been provided free of charge from the first responder team at Maltby along with installation.  The team had also advised that they could provide units and materials to assist with training.  Cllr Gray advised that he had met with the contact from the defibrillator company and Alan White from the Village Hall Trust and an agreement had been made to install the unit between the window and the notice board.   A power supply is required and the only other ongoing cost would be fore replacement pads; the insurance could be covered by a charity.  Cllr Brown advised that the sign for the defibrillator needed to be discussed.  Cllr Gray advised that the box holding the defibrillator does not lock and that he hope that the unit would be installed in mid-March.


23/17  Village Hall Matters


Council resolved to contact the Village Hall Trust to report the damp smell within the entrance to the hall.


24/17 Playing Field


Council resolved to contact DMBC to request installation of rubber stoppers on the gates to the play area.


25/17 Wilsic


No updates.


26/17 Village Pond


Cllr Gray advised that he had been unable to find another company who could provide a quote for the work required on the pond.  The work needed to be carried out in April and August.  Cllr I Watkins advised that the work should be booked in as soon as possible.  Cllr Brown agreed.  Cllr GRay advised that he would arrange for the pond to be treated but would also need the to arrange for the area around the pond to be maintained.


27/17 Website


Cllr Gray advised that there had been 155 visits to the website in January.


28/17  Date & Time of Next Meeting


Monday 10th April.


Monday 15th May.


There being no other business the meeting closed at 20:50.





MINUTES OF THE MEETING HELD ON MONDAY 16th January 2017

Present: Councillor Gray; Councillor Fisher & Clerk Mrs Youngman.

Apologies: Councillor I Watkins; Councillor K Watkins and Councillor S Brown. 

In Attendance: Mrs Gray Inspector Payling and Ward Councillor Alan Smith.


Police Report

Inspector Payling attended the meeting to discuss the increase in local crimes as requested by the Council. Inspector Payling advised that he had downloaded the latest figures from the crime management system which consisted of 21 crimes reported in 2016. The categories of the crimes are not always accurate as anti-social behaviour can consist of reports such as children hanging around the area or car parking issues. The total amount of crimes reported in 2015 was 22; the area that is covered by the Police has increased and it is important for residents to keep an eye on their local area. Cllr Gray advised that there had been an increase in burglary and vehicle thefts; Inspector Payling advised that the new development had attracted interest and there had also been thefts from the quarries. Anti-social behaviour had not been reported lately but there had been complaints with regards to off road bikes; an operation was taking place to seize the bikes. Cllr Gray advised that he would be attending a meeting with the quarry companies tomorrow to discuss issues along with representatives from neighbouring villages. Inspector Payling advised that the off-road bikes are coming from Edlington and that 4 off road bikes had recently been purchased to help the Police tackle the problem. Inspector Payling advised that it is increasingly difficult for officers to attend Parish Council meetings as engagement meetings are held where Councillors are expected to attend to raise concerns. Cllr Gray advised that it would be preferable for Police to attend Parish Council meetings as least once a year. Cllr Gray advised that a recent statement from Dr Alan Billings advised that neighbourhood policing may be reintroduced. Inspector Payling advised that he was hopeful that neighbourhood policing would return. Cllr Gray raised concerns with when reporting a crime; most crimes a reported as being investigated but no further work is carried out which can be frustrating and can create a negative impression. Inspector Payling advised that this is due to a problem with forensic data; the forensic team do not get to investigate each crime reported. Cllr Gray questioned if a crime is classified as completed and another similar crime occurs; will the other crimes be reviewed. Inspector Payling advised that if a criminal is found in the area they are questioned about other local crimes. Cllr Fisher questioned whether lighting decreases the risk of crime; Inspector Payling advised that lighting is important as most criminals focus on unlit areas. Cllr Fisher highlighted the issue with a lack of lighting on the bend of Holme Hall Lane; Inspector Payling advised that he would mention the problem to DMBC and that there are issues with HGV?s using the lane as they have caused damage to vehicles. Cllr Gray advised that the issue had been raised with DMBC and the local quarry companies had also offered to fund new signs to stop HGV?s entering the village. Cllr Smith requested Cllr Gray to email him the details to enable him to look into the matter. Cllr Gray also advised that the issues arise as the HGV drivers are using a sat nav system on their phones and that a request had been made to the quarries to ask them to change their postcode.


PUBLIC FORUM

No matters raised.

Chairman?s opening remarks and Declarations of interest

Mr Fisher declared an interest in the Village Hall Trust

1/17 Minutes of the last meeting held on Monday 24th October 2016

Deferred.


2/17 Matters arising from the minutes

Cllr Gray advised that he was still in the process of looking for companies to quote for treating the village pond.

3/17 Ward Councillor Report

Cllr Smith attended the meeting to advise that he had attended a partnership meeting at Rossington and had been informed by the Streetscene team that the edging along the footpaths had been completed. Cllr Gray advised that the team had been working in the village over the weekends as the grass cutting schedule had been completed but there is still an issue with moss on Raw Lane. Cllr Smith advised that he would report the issue along with the quarry traffic. Cllr Gray advised that he had reported problems with dark spots to DMBC who had advised that they would review the lighting if necessary. Cllr Smith questioned if car stripping ion the area; Cllr Gray advised that it occurring regularly. 


4/17 Planning Applications

Cllr Gray advised that he had contacted David Richards from the Planning Department of DMBC to gain permission to discuss planning applications.

The Dovecote Limekiln Lane: Conversion of redundant dovecote structure to form 2-bedroom dwelling house. Alterations include removal of dividing pigsty walls to ground floor to create useable space with insertion of supporting steelwork in lieu. Insertion of new staircase, opening up of previously blanked window and formation of new window opening to north west elevation. Insertion of new timber framed windows and doors, addition of small balcony structure to north west elevation and traditional lime rendering to upper third section of structure. Proposed erection of double garage in coursed rubble stone with clay tile roof covering. No objections.


The Dovecote Limekiln Lane: Conversion of redundant dovecote structure to form 2-bedroom dwelling 2. Erection of double garage in coursed rubble stone with clay tile roof covering. 3. Associated alterations to curtilage including access, boundary treatment and renovation to outbuildings. No objections.


The Old Cottage Wilsic Road Wilsic: Erection of 4 new C2 units to provide student accommodation, with associated access, parking and amenity space, together with a change of use of Old Cottage from C3 to C2, to form ancillary staff facilities to support the new student units including partial demolition of the existing porch and erection of a new extension to form a reception. No objections.


5/17 Highway & Footpaths

Cllr Gray advised that all the footpaths within the village had been edged and the feedback received from residents had been good.


6/17 Financial Matters

RESOLVED cheques to be signed:

S Youngman £234.30

HMRC £104.40


The Clerk provided Cllr?s with a copy of the budget for 2017/18. Cllr?s Gray and Fisher agreed to an increase in precept of %2 providing the Cllr?s who gave apologies agreed via email.


Cllr Gray advised that the Clerk had requested to gain the CILCA qualification at a cost of £250 which Austerfield PC and Misson PC had already agreed to contribute towards the cost. Cllr?s Gray and Fisher agreed that Stainton PC could also contribute towards the qualification.

7/17 Correspondence

Deferred


8/17 Village Hall Wi-Fi

Cllr Gray provided a copy of the Wi-Fi Acceptable Use Policy along with the code to enable access. Cllr Gray advised that a direct debit had been setup with PlusNet to pay for the service.

9/17 Defibrillator

Cllr Gray advised that Cllr Brown had reported that the defibrillator could not be installed outside the village pub and would have to be installed either in the telephone box or outside the Village Hall.

10/17 Playing Field

No updates.

11/17 Wilsic

No updates.

12/17 Pond

Ongoing.

13/17 Website

Cllr Gray reported that the website was being visited on an average of 6 times per day.


14/17 Date & Time of Next Meeting

Monday 27th February.

Monday 10th April.

Monday 15th May.

There being no other business the meeting closed at 21:00



  

MINUTES OF THE MEETING HELD ON MONDAY 1st August 2016

 Present:                      Councillor Mr Gray, Councillor Mrs Brown, Councillor Mr Fisher & Clerk Mrs Youngman.

Apologies:                  Councillor Mrs Watkins and Councillor Mr Watkins.

In Attendance:           Mrs Gray

Police Report

Mr Gray advised that a media release had been released from the Police Commissioner.  The statement summarised the investigations into South Yorkshire Police practices.

Mr Gray advised that YLCA had released a statement on behalf of South Yorkshire Police regarding a new road safety campaign which will be aimed at young drivers.

Mr Gray advised that there were zero crimes reported in May.

PUBLIC FORUM

Mrs Gray reported that the following issues:

·         Concerns with the Village Hall fire escape; a large tree is directly outside the door which could prevent the door from being opened.

Village Hall Report

None

Chairman?s opening remarks and Declarations of interest

        Mr Fisher declared an interest in the Village Hall Trust

73/16   Minutes of the last meeting held on Monday 13th June 2016

RESOLVED: That the minutes be signed.

74/16   Matters arising from the minutes

None.

75/16   Planning Applications

Manor Farm: Revision of internal layout.  Mr Gray advised that the revised plans included the installation of patio doors and an amendment to the size of the windows.  No objections from Council.

76/16   Highway & Footpaths

Mr Fisher advised that he had received complaints from residents regarding the state of the footpaths.  Mr Gray advised that he had requested a meeting with Darren Bisby from DMBC to discuss the issue but had not yet received a reply.  Mr Gray advised that part of the footpath along Scotch Holme Lane was owned by a resident and was not maintained by DMBC.  Mrs Brown advised that there should be guidelines to follow regarding public rights of way if residents do not keep the verges clear.

77/16   Financial Matters

RESOLVED cheques to be signed.

Green Toilet Company            £96.00

HMRC                                                £69.60

S Youngman                           £160.11

Mr Gray and Mrs Brown signed bank mandates to include the Clerk as a signatory and remove the previous Clerk.  Council agreed to set up online banking access for all members.

78/16   Correspondence

National Village Hall Community Network ? Letter forwarded to Village Hall Trust.

Doncaster Youth Offer: Newsletter regarding organisations working with youths to reduce re-offending.

YLCA: Request for information from Weldrake Council regarding permitted development. 

YLCA: AGM Re-scheduled to 5th October.

Plunkett Foundation: Newsletter advising of help available for communities to purchase struggling pubs.  Mrs Brown advised that Parish Councils can register village pubs as an asset.  Council agreed for the Clerk to find out further details on how to register an interest.

YLCA: Allotment training.

YLCA:  Finance Training update.

White Rose Update: Council resolved to order a copy of the Good Employer Guide.

YLCA:  Transparency Fund Update ? Mr Gray advised that the application had been completed and emailed to YLCA.

YLCA: Locality ? My community programme.

DMBC: Presentation on changes to customer service system.  Mr Gray advised that the new online system has been introduced to assist in DMBC saving money.  Mr Gray also advised that new legislation has been implemented to protect public spaces.  £80 fines can be issued to dog owners allowing their dogs to foul in any public area.

79/16 Defibrillator

Mrs Brown provided the Council with a review of defibrillator?s available and the running costs.  Mrs Brown advised that she did not think that the British Heart Foundation would not provide funding for a defibrillator located in a locked cabinet.  Mrs Brown advised that the phone box would not be a suitable as it would be too cold.  Mr Gray advised that a British Heart Foundation volunteer had advised that BHF could provide a grant plus training and the first responders in the area could carry out maintenance checks on the equipment.  Mr Gray advised that the local Lions Group had offered 50% towards the cost.

80/16   Information Board

Mr Gray advised that the board had not been installed as yet.

81/16   Village Hall

Mr Fisher advised that the following events had been arranged:

Mick Burke: Chocolate cooking display.

A choir group will be singing in the church then onto refreshments at the Village Hall.

Race night.

82/16   Playing Field

Mr Gray advised that he had written to Richard Marshall regarding the rubber stoppers which had fallen off the gate and that the grass cutting was out of sequence; DMBC cut the border of the field and the two weeks later they cut the inner part of the field.

83/16   Wilsic

No updates.

84/16 Pond

Mr Gray reported that the pond was very overgrown due to the recent weather.  The Clerk advised that DMBC had forwarded the issues to the Street Scene department.  Mr Gray advised that the Parish Council should pay a private gardening company to tidy the area.

85/16 Website

Mr Gray reported that there were 107 visits to the website in July and the site had been visited daily.

86/16   Date & Time of Next Meeting

Monday 12th September

There being no other business the meeting closed at 20:35.

 

 

MINUTES OF THE MEETING HELD ON MONDAY 13th June 2016

 Present:                      Councillor Mr Gray, Councillor Mrs Watkins, Councillor Mr Fisher,

Councillor Mr Watkins, Councillor & Clerk Mrs Youngman.    

Apologies:                  Councillor Mrs Brown.

 In Attendance:           Mrs Gray

 Police Report

Mr Gray reported that there was one case of anti social behaviour and 2 burglaries reported in March and April.

PUBLIC FORUM

Mrs Gray reported that the following issues:

·         Thistles along Back Lane required removing.

·         Information had been received from the British Heart Foundation regarding defibrillator training and maintenance.

 Village Hall Report

Mr Fisher reported the Village Hall Trust made a profit of £800 from the Tour de Yorkshire event.  There were issues with visitors not wanting to pay to park on the day of the event.

 Chairman?s opening remarks and Declarations of interest

§         Mr Fisher declared an interest in the Village Hall Trust

59/16   Minutes of the last meeting held on Monday 15th February 2016

Mr Fisher noted that the minutes should have read that not many residents visited the Village Hall on the day of the Tour de Yorkshire.

RESOLVED: That the minutes be signed.

60/16   Matters arising from the minutes

Mr Gray advised that the planning application discussed at the last meeting which has a Wilsic address was actually in Tickhill.  The playground gates had been fixed with rubber stoppers to stop fingers being trapped, but 3 out of 4 of the stoppers had fallen off the gate.  The meeting to discuss the Tour de Yorkshire had not yet taken place. 

61/16   Planning Applications

Mr Gray advised that 2 applications were in the system with regards to revising the mineral excavation plans, the applications are minor and further information would be provided at a later date.

62/16   Highway & Footpaths

Back Lane ? Mr Gray advised that he would arrange a meeting with Darren Bisby to discuss the areas in and around the village that required maintenance.

Street Lights ? Mr Gray advised that new lamps had been installed.  Mr Watkins advised that the Parish Council should write to DMBC as no notice was given to advise of the works taking place.  Mr Gray advised that Stainton were not on the Smart light schedule and James Blake from DMBC had advised that there was no evidence to show that Stainton had contributed towards the cost of the old lamps.  There are several areas within the area that needed checking to ensure that the lights are suitable.  It is still possible to feed the Christmas lights from the new lights. 

Lorry Issue ? Mr Gray advised that a lorry from Hargreaves had recently become stuck on Holme Hall Lane.  The driver had been disciplined and been given further training.  All quarries in the area support the need for extra signage to prevent Lorries entering the village.  Council resolved to contact the highways department at DMBC to enquire about extra signs.

63/16   Financial Matters

200157 S Youngman - £139.48

200158 J Gray ? £58.67

RESOLVED cheques to be signed.

The Clerk reported that Stainton PC was now registered with HMRC.

The Clerk advised that NALC and SLCC had agreed new pay scales for 2016/17 and the new hourly rate of pay is £8.717.

64/16   Correspondence

Community Transport questionnaire.

DMBC ? Exhibition at Maltby regarding planning proposal for 400 houses.

YLCA ? Training programme.

YLCA ? Transparency fund.

YLCA ? Strategic Plan.

YLCA ? Workplace pensions newsletter.

65/16 Defibrillator

Mr Gray advised that all the information received from The British Heart Foundation would be forwarded to Mrs Brown.

66/16   Information Board

Mr Gray and Mr Watkins agreed to arrange to meet up and install the information board.

67/16   Village Hall

Mr Gray advised that a response had been received from The Village Hall Trust advising that there were archived files which belonged to the Parish Council in the loft but no filing cabinet.  Mr Gray advised that in order to find out what paperwork has been mislaid the file from the loft would have to brought down nd organised.  Mr Watkins suggested contacting DMBC to discuss archiving the paperwork there.  Mr Gray advised that once the paperwork had been collated then the Parish Council could purchase some storage boxes to keep the paperwork safe.  Mr Gray requested that the Clerk contact Mr White from VHT to request a key to the locked cupboard within the hall.

68/16   Playing Field

Council resolved to contact DMBC to advise that the newly installed rubber stoppers had dropped off.

69/16   Wilsic

No updates.

70/16 Pond

Mr Watkins advised that a new law has been introduced which requires licences for spraying weeds.  Council resolved to contact DMBC to see if they could spray the weeds and contact other local villages to see how they deal with the issue.

71/16 Website

Mr Gray reported that there had been 111 visits to the website in the past month.  The domain name renewal is due for payment at the next meeting

72/16   Date & Time of Next Meeting

Monday 1st August

There being no other business the meeting closed at 9.00pm.

 

 

 

MINUTES OF THE MEETING HELD ON MONDAY 9th MAY 2016

 Present:                      Councillor Mr Gray, Councillor Mrs Watkins, Councillor Mr Fisher,

Councillor Mr Watkins, Councillor Mrs Brown & Clerk Mrs Youngman.

Apologies:                  None.

 In Attendance:           Mrs Gray

 Police Report

Mr Gray reported that there was one rime reported in February which was criminal damage and the total crimes for the year so far were 4.

PUBLIC FORUM

Mrs Gray reported that the following issues:

·         The drains are blocked with straw.

·         The dog waste bins are overflowing with litter from the Tour de Yorkshire event.

 Village Hall Report

Mr Fisher reported that not many people attended the hall on the day of the Tour de Yorkshire to run stalls.

 Chairman?s opening remarks and Declarations of interest

§         Mr Fisher declared an interest in the Village Hall Trust

44/16   Minutes of the last meeting held on Monday 15th February 2016

Mrs Brown noted missing information on item 35/16.  The Council considered purchasing the Queens 90th Birthday commemorative medals for the children who lived in the village but decided not to go ahead due to the uncertainty of the amount of children within the village. 

RESOLVED: That the minutes be signed.

45/16   Matters arising from the minutes

Mr Gray advised that the latest edition of The Good Councillor Guide had been received and handed each Councillor a copy.

46/16   Planning Applications

Mr Gray reported of an application for change of use of 11 Wilsic Road to a nursery. Council were unsure of the location of the property.

47/16   Highway & Footpaths

Blocked Drains ? Mr Gray requested that the Clerk report the issue to DMBC.

Overflowing bins ? Mr Gray requested that the Clerk report the issue to Darren Simpson from DMBC.

Mr Watkins reported that the path around the village pond is hazardous; Mr Gray requested that the Clerk contact Darren Bisby from DMBC regarding the issue.

48/16   Financial Matters

200154 YLCA - £13.80

200155 Mr M Fenn - £180.00

200156 AON Insurance ? 384.63

RESOLVED cheques to be signed.

Mr Gray signed the consent form to enable all future correspondence from the bank to the new clerk?s address.

Mr Gray advised that the accounts had been audited by Barbara Turner and that a letter of thanks should be written.

The Council resolved to sign part 2 of the annual return.

Mr Gray advised that YLCA and HMRC did not recommend that Parish Council Clerks were self employed.  Council agreed for the Clerk to register Stainton Parish Council with HMRC and use the payroll software already installed on the Clerks computer.

49/16   Correspondence

Circulated.

An email received from a resident who was very pleased with the new flagpole.

Email updates received from Dr Alan Billings regarding the recent issues at South Yorkshire Police.

Hope Construction advising that they were in the process of contacting the households which are situated along the dyke to enable them to carry out a survey.

YLCA ? Details of South Yorkshire Branch meeting.

YLCA ? Devolution conference in London on 1st June.

Doncaster Heritage Festival ? Leaflet promoting local events.

50/16 Tour De Yorkshire

Mr Gray reported that the event was well attended and everyone seemed to have a good day.  The estimated number of visitors was 1300 throughout the day.  A final meeting was scheduled to take place to discuss the event.

51/16 Defibrillator

Mrs Brown reported that she was still in the process of obtaining information of how the maintenance management system works within the defibrillator.

52/16   Information Board

Mrs Brown questioned whether a suitable location had been found for the board.  Mr Gray advised that a location had not yet been decided.  Mr Watkins suggested installing the board between the benches.

53/16   Village Hall

Mr Gray advised that the Parish Council filing cabinet which had previously been stored in the cupboard within the Village Hall was missing.  Mr Fisher advised that he was unaware of the whereabouts of the cabinet.  The Council resolved to write to The Village Hall Trust to request that they investigate the matter and also contact YLCA for advice. 

54/16   Playing Field

Mr Gray advised that an unauthorised entrance had been made in the top corner of the field and that Mr Fisher and Mr Gray would repair the damage.  Mr Watkins questioned whether the gates had been fixed; Mr Gray advised that he was only aware that DMBC were working on the gate to the play area and not received any further updates.

55/16   Wilsic

No updates.

56/16 Pond

Mr Gray advised that the Irises were growing again and required treating.  Mr Watkins advised that they should be treated in August.  Mr Gray expressed thanks to the landscapers who had recently carried out maintenance work around the pond.

57/16 Website

Mr Gray reported that there had been 253 visits to the website in the past month.

58/16   Date & Time of Next Meeting

The following meetings were arranged:

Monday 13th June 2016

Monday 1st August 2016

Monday 12st September 2016

Monday 24th October 2016

Monday 5th December 2016

Monday 16th January 2017

All meetings will be held in the village hall and will commence at 7.30pm.

There being no other business the meeting closed at 9.00pm.

 

 

 

MINUTES OF THE MEETING HELD ON MONDAY 4TH APRIL 2016

 Present:                      Councillor Mr Gray, Councillor Mrs Watkins, Councillor Mr Fisher,

Councillor Mr Watkins, Councillor Mrs Brown & Clerks Ms Halsall & Mrs Youngman.

 Apologies:                  None.

 In Attendance:           Mrs Gray

 The Chairman welcomed everyone to the meeting and introduced Sarah Youngman to the Council who will be taking on the role of Clerk. 

 Police Report

No one in attendance.  Mr Gray reported on crimes in January with a total of 3 reported in the village; which included 1 x Burglary; 1 x ASBO and 1 x Drug Offence.  Mr Gray also reported that a media statement had been issued from Dr Alan Billings advising of an election which is to be held in May and reported the work carried out by Dr Billings and the plan for the year ahead for the Police and Crime Department.

PUBLIC FORUM

Mrs Gray reported an issue with the banking along School Lane; the banking has been sprayed which has caused the roots to be killed and there is potential for a landslide beneath a residents drive. 

 Village Hall Report

Nothing to report

 Chairman?s opening remarks and Declarations of interest

§         Mr Fisher declared an interest in the Village Hall Trust

30/16   Minutes of the last meeting held on Monday 15th February 2016

Minutes of the meeting were circulated and signed as a true record. 

RESOLVED:  that the minutes be signed.

31/16   Matters arising from the minutes

Mr Fisher reported that the sign situated at the side of the playing had knocked down again.

RESOLVED:  to report the problem to the Highways department at DMBC.

32/16   Planning Applications

Mr Gray reported that there are no outstanding planning applications on the DMBC website.

Mr Gray also advised that there is petition for local councillors to appeal against planning decisions which can be completed online.

DMBC Local Plan: Mr Gray reported that the new stage of the consultation was open to comments from 7th March to 18th April.  As Stainton was considered to be a small village there should be no major changes.  There is to be a consultation event in the village hall on Wednesday 6th April with Hargreaves and Marshalls to discuss the revised reclamation scheme which should be completed within a year.

33/16   Highway & Footpaths

School Lane ? Eroding banking.

School Lane ? Erection of sign.

Stainton Lane (North of roundabout) ? Potholes require filling in.

Holme Hall Lane ? Flooding issues.

Footpaths ? Request that DMBC tidy them prior to Tour de Yorkshire.

34/16   Financial Matters

200151 - £1.00 - Savills UK Ltd ? Rent.

200152 - £118.00 ? YLCA ? Membership renewal.

200153 - £175.00 ? Vie Medic Services ? First aid for Tour de Yorkshire.

RESOLVED cheques to be signed.

The accounts for 2015-16 to be sent to the auditor.

Mr Gray advised that the insurance was due for renewal in June which is currently provided by AON.  A letter had been received from Zurich advising of competitive premiums.

35/16   Correspondence

Circulated.

White Rise Update received from YLCA.

Marie Curie Daffodil Appeal.

Queen Elizabeth II 90th Birthday commemorative medal.

RESOLVED To order 5 copies of the Good Councillor Guide.

36/16 Tour De Yorkshire

Mr Gray reported that the plans for the event were progressing.  Bunting and banners were to be displayed throughout the village with live music at the village pub.  The Village Hall Trust were bringing the summer fete forward to coincide with the event and there would be stalls located on the gardens along the route of the race.

 37/16 Defibrillator

Mrs Brown reported that she was discussing the package and maintenance/training requirements with the defibrillator company later on in the week and would update the Council at the next meeting.

38/16   Village Hall

Nothing.

 39/16   Playing Field

The hedges had not yet been trimmed and that the gate into the park needs checking by DMBC.

40/16   Wilsic

The barrier on the bend had been knocked down again.

41/16 Pond

Irises sprouting and Ducks and Moorhens are on the pond.

Mr Watkins questioned whether the pond and surrounding area could be tidied before the Tour de Yorkshire.  Mrs Watkins agreed to arrange a group of volunteers to carry out the work.

42/16 Website

Mr Gray reported that there had been 280 visits to the website.

43/16   Date & Time of Next Meeting

The next meeting to be held at Stainton Village Hall at 7.00pm is:

Monday 9th May 2016 Commencing at 7pm

 There being no other business the meeting closed at 9.00pm.

 

 

MINUTES OF THE MEETING HELD ON MONDAY 15TH FEBRUARY 2016

 

Present:                      Councillor Mr Gray, Councillor Mrs Watkins, Councillor Mr Fisher,

Councillor Mr Watkins, Councillor Mrs Brown & Clerk Ms Halsall.

           

Apologies:                  DMBC Richard Marshall

 

In Attendance:           Mrs Gray

 

The Chairman welcomed everyone to the meeting. 

 

Police Report

No one in attendance.  Mr Gray reported on crimes in December with a total of 26 reported in the village this year.  This is the highest in 4 years.

Email had been received from Mark Payling ? Main Contact ? with regards to the PACT meetings that have now been changed to new Safety Meetings.  These are less often and arranged in the whole of the East of Doncaster area.  Next meeting 12th April to be held in Thorne.

PUBLIC FORUM

Nothing to report

Village Hall Report

Nothing to report

Chairman?s opening remarks and Declarations of interest

§         Mr Fisher declared an interest in the Village Hall Trust

16/16   Minutes of the last meeting held on Monday 11th January 2016

Minutes of the meeting were circulated and signed as a true record. 

RESOLVED that the minutes be signed.

 

17/16   Matters arising from the minutes

Clerk Vacancy ? 3 applications had been received.  Closing date being 27th February 2016.

Interviews would be arranged for Monday 21st March starting at 7pm.

Mr Gray would put some interview questions together.

Tour de Yorkshire ? Mr Gray reported on Parish Council duties on the day:

1.      2 x Public toilets £120

2.      First Aider £150

3.      Decorations ? Flowers and Planters £26.99 x 4

RESOLVED to purchase

Village Hall Trust is doing refreshments. 

Parking will be available.  Any funds received will be split between the Parish Council and Village Hall Trust.  Mr Gray reported on Marshals offering their yard for parking.

18/16   Planning Applications

16/000072/FUL Barn conversion ? Additional windows

16/00213/LBC The Old Dairy ? Replacement of windows

No objections rose.

19/16   Highway & Footpaths

Mr Watkins reported on the closure of Cockhill Lane and the repairs to the road surface.

Mossy Footpaths ? Hedges had been cut back on Raw Lane

Builders on School Lane ? Agreed to talk to the builders before reporting to DMBC

Drains through the village ? Nothing done

Scotch Spring Lane Sign ? still not replaced

Mr Gray reported gritters had been thru the village.

20/16   Financial Matters

200145 £589.98 Mr Gray Christmas Lights & pole

200146 £1312.36 Ms Halsall Clerk annual salary

200147 £51.01 DMBC Grounds Maintenance

200148 £600 MF Gardening Services ? Stream clearing

RESOLVED cheques be signed

DMBC reported on repairs needed on the playground gate

RESOLVED to go ahead

Mrs Watkins reported on a maintenance quotation for the Stream area.

RESOLVED to go ahead with twice a year as advised

21/16   Correspondence

Circulated.

Email had been received from Hargreaves regarding a presentation open day being held at the Village Hall.

22/16 Defibrillator

Mrs Brown reported she was still waiting to hear from a company that could help with putting a package together with all requirements needed to run one.

Volunteers were still needed.

23/16 Information Board

Needs to be installed when the weather is better.

24/16   Village Hall

Mr Fisher reported the Black bin was still missing.

Mr Fisher was organising a banner on entry to the village for the Tour de Yorkshire event on 30th April 2016.

A new chairman and treasurer had been elected for the Village Hall Trust after the recent AGM.

25/16   Playing Field

Repairs were agreed for the playground gate.

26/16   Wilsic

The barrier on the bend had been knocked down

27/16 Pond

Looking good after the recent clearing.  Agreed to maintenance contract twice a year.

Weeds still a problem in the pond.  Spraying was still being done to control them.

28/16 Website

On-going.  Lots of recent visits to the site probably due to the Tour de Yorkshire coming thru the village..

29/16   Date & Time of Next Meeting

The next meetings to be held at Stainton Village Hall at 7.30pm are:

Monday 4th April 2016

Monday 16th May 2016 Commencing at 7pm

There being no other business the meeting closed at 8.40pm. 

 

 

 

 MINUTES OF THE MEETING HELD ON MONDAY 11TH JANUARY 2016

 

Present:                      Councillor Mr Gray, Councillor Mrs Watkins, Councillor Mr Fisher,

Councillor Mr Watkins, Councillor Mrs Brown & Clerk Ms Halsall.

 Apologies:                  None

 In Attendance:           Mrs Gray, Mrs White & DMBC Richard Marshall

 The Chairman welcomed everyone to the meeting. 

 Police Report

No one in attendance.  Mr Gray reported on crimes in October & November with a total of 24 reported in the village this year.

Motorbikes have had regular patrols but they are still reported as bad on Sundays.

PUBLIC FORUM

Mrs White reported on the black bin that has gone missing from the Village Hall.  She has recently volunteered to collect litter around the village.  This was reported to DMBC but they will not send another one to replace it.  Mrs White said this was very disappointing - what was she meant to do with the rubbish!!

Mrs White reported on the drains through the village that are solid underneath after rubbish had been cleared away.

 Mrs Gray reported on the footpaths around the village that are covered in moss.  This was very dangerous to elderly residents.

 Mrs Gray reported on the building works on School Lane that are leaving the lane messy with stones and sludge etc.  It had been cleared away once before Christmas after a complaint but was bad again.

 Richard Marshall ? DMBC gave an update on his recent site visit to the village.

·         Signs around the village ? will be replaced

·         Grit bin ? being on a grit route this will not be necessary

·         Footpaths mossy underfoot ? this will be looked into

·         Builders on School Lane ? noted and would report

·         Wild flower planting project ? possible for the roundabout

Another site visit would be arranged. 

Mr Fisher explained these issues were over 5 months old and nothing was getting done

Richard reported he also has problems getting results due to the restructure of DMBC.

 

Tour de Yorkshire ? meeting to be held on 13th January 2016 at DMBC

 

Village Hall Report

Black bin missing

 

 

Chairman?s opening remarks and Declarations of interest

§         Mr Fisher declared an interest in the Village Hall Trust

01/16   Minutes of the last meeting held on Monday 16th November 2015

Minutes of the meeting were circulated and signed as a true record. 

RESOLVED that the minutes be signed.

02/16   Matters arising from the minutes

Footpath overgrown near the telephone box ? Mr Neilson had chopped the trees back.

03/16   Planning Applications

15/02989/LBC Wilsic Hall ? 3 windows

15/02988/FUL Wilsic Hall ? 3 windows

No objections rose.

Mr Gray reported on the website.

·         Lodge Farm ? No decision

·         Holme Farm ? Solar Panel field ? Agreed

·         Paddocks ? Agreed

·         Lambcote Grange ? Planning not required

·         Ridgewood Farm ? No decision on wind turbine

 

04/16   Highway & Footpaths

Moss on footpaths around the village

Drains through the village

Builders on School Lane

RESOLVED Clerk to write

 

05/16   Financial Matters

200143 £494.89 DMBC Election charges

200144 £600.00 New Notice Board

RESOLVED cheques be signed

Precept for 2016/2017

RESOLVED to be increased by 2%

An email had been received with regards to changes in the Audit regime.  The Parish Council needs to decide if they want to opt in or out of the new changes

RESOLVED to opt in

Mr Gray reported on an email from YLCA.  Membership fees are to increase.

06/16   Correspondence

Various emails & leaflets etc. had been received and circulated. 

Resignation had been received from the Clerk to 31st March 2016.  Mr Gray thanked Ms Halsall for all her work over the past 10 years.   

RESOLVED to advertise in the notice board & to other clerks in the area.

Doncaster Local Plan - an update was received.

Mr Gray reported on the Christmas lights and thanked Kate for her help.  They now needed to come down.  Mr Gray reported on information regards to new lights for this year that were on a flag pole.  The pole can also be used to display flags etc especially with the upcoming tour de Yorkshire and the queens 90th birthday.

RESOLVED to purchaseMr Fisher voted against.

Mr Gray reported on a working committee getting together in the village for the upcoming tour de Yorkshire and the queens 90th birthday as events would be held in the village.

07/16 Defibrillator

Mrs Brown reported the need for 5/6 volunteers.  One had been received thru email. 

RESOLVED to circulate the request around the village

08/16 Information Board

This was now made and paid for.  Installation would take place as soon as possible in the same area but further back to avoid any accidents in the future.

09/16   Village Hall

Black bin missing

RESOLVED clerk to write

10/16   Playing Field

Nothing to report.

11/16 Bins & Recycling

Mr Gray reported on a consultation group regarding recycling.  This was now done at the plant in Wath upon Dearne.  The report was circulated and discussed.

12/16   Wilsic

The barrier on the bend had been knocked down

13/16 Pond

Nothing to report.  The plants had died down for the winter. 

14/16 Website

On-going.  120 visitors in the last month.

15/16   Date & Time of Next Meeting

The next meetings to be held at Stainton Village Hall at 7.30pm are:

 

Monday 15th February 2016

Monday 4th April 2016

Monday 16th May 2016 Commencing at 7pm

There being no other business the meeting closed at 8.55pm.

 

 

 

 

 

MINUTES OF THE MEETING HELD ON MONDAY 16TH NOVEMBER 2015

 

Present:                      Councillor Mr Gray, Councillor Mrs Watkins, Councillor Mr Fisher,

Councillor Mr Watkins & Clerk Ms Halsall.

           

Apologies:                  Councillor Mrs Brown

 

In Attendance:           Mrs Gray, Councillor Alan Smith, DMBC Richard Dobson

 

The Chairman welcomed everyone to the meeting. 

 

DMBC ? Richard Dobson gave a report on the Local Plan and the impact on the village.

The plan is for land owners to put forward any sites of interest.  This plan is over the next 15/20 years for any future planning developments in the Doncaster Area.  It will identify any new sites for Employment or housing etc. that can be considered.  Over 600 sites have been put forward for development. 

Richard showed the Parish Council these plans and also a smaller plan showing the areas that might affect Stainton.  There were currently 3 areas of land. 2 for housing and 1 for employment. 

These plans would go to assessment/consultation over next summer.  Second stages would be after this and site visits would be done.  All these will be published for consultation and amendments before anything final would be put forward to the government.

RMBC is also at the same stage and some of their areas do come near to Stainton Village.

Councillor Alan Smith said all Parishes had the same concerns, and expressed it was simply an opportunity for landowners to put areas forward for consideration and felt there would be no issues for Stainton Village.

 

Police Report

No one in attendance.  Mr Gray reported on 2 crimes in August and 3 in September with a total of 18 reported in the village this year.

South Yorkshire Police newsletter had been received explaining the restructuring by 2020.

PACT meetings had now changed with fewer meetings and to include the whole of the east area.

 

PUBLIC FORUM

Nothing to report.

 

Village Hall Report

Nothing to report

 

Chairman?s opening remarks and Declarations of interest

§         Mr Fisher declared an interest in the Village Hall Trust

 92/15   Minutes of the last meeting held on Monday 28th September 2015

Minutes of the meeting were circulated and signed as a true record. 

RESOLVED that the minutes be signed.

 

93/15   Matters arising from the minutes

Mr Watkins reported on Motorbikes on the pit top every Saturday and Sunday and requested a complaint to Hargreaves and Police

RESOLVED clerk to write

 

94/15   Planning Applications

Mr Gray reported on 2 plans currently on the website.

15/02385/FUL - Conversion, Extension and Erection of 6 houses in total at Lodge Farm Wilsic.

Objections had been received.

RESOLVED Clerk to write

Holme Hall Lane No. 4 The Paddock ? New vehicle access ? no objections had been received.

 

95/15   Highway & Footpaths

Mr Gray reported that he had no response to the following issues raised at the last meeting and his site meeting with DMBC. 

Councillor Mr Alan Smith reported he hadn?t received any updates either. 

The footfall on the footpath was considered as Low so nothing would be done.

Section 106 was for 10 or more dwellings.

Mr Fisher requested a better plan of action as it seems nothing gets done in the village or anything reported back on any progress.

The footpath near the telephone box needs to be cleaned and hedges along cut back.

A lighting survey was requested for the whole of Holme Hall Lane as it was currently inadequate.

RESOLVED Clerk to write

 

96/15   Financial Matters

200139 £45 YLCA Mr Fisher Training

200140 £153.04 DMBC Grounds maintenance

200141 £127.52 DMBC Grounds maintenance

200142 £4 Stainton Village Hall Trust - Nominal Rental chgs

RESOLVED cheques be signed

A cheque was received from Stainton Village Hall Trust for £4 for the Nominal rental charges

 

97/15   Correspondence

Various emails & leaflets etc. had been received and circulated. 

Mr Gray reported on a letter received regarding St Winifred?s Churchyard where there was a problem with dog fouling.  Notices were needed.

Mr Gray reported on an email received from Mr Gowland regarding 3 issues.

1.       The footpath near the telephone box is overgrown with hanging trees and hedges plus the footpath has dead foliage and weeds making the area very slippery.

2.      More lighting required on Holme Hall Lane ? This was original objected to by 75% of the residents on the lane. 

3.      Wheelie bin collections irregular at The Orchard houses.

RESOLVED clerk to write

Mr Gray reported on a meeting he attended with Mr Fisher with Hope Construction regarding their future plans.  This was not of any concern for the village as it would be at the other side of the area.  They would meet again in March.

Mr Gray reported on a Roman settlement that had been found in this area.

 

98/15 Information Board

This had been ordered and was currently being made.

 

99/15   Village Hall

Mr Fisher reported on the Summer Fete that was reasonable attended.

Mr Fisher gave Mr Gray a key for the village hall and signed to receive this.

Mr Gray reported that there could be a conflict with the new Stainton Village Hall Trust website as it was closely named to Stainton Village Parish council.  Why a separate one needed? This could be managed under the one site?  Mr Fisher explained Mrs Brown sorted it out and would report back.

 

100/15 Playing Field

Mr Watkins reported he would cut the hedges as soon as possible.

Mr Gray asked Mr Watkins to sign for a key for the gate.

Mr Gray reported that Richard Marshall of DMBC regularly inspects the playing field.

 

101/15 Wilsic

Planning application objection

 

102/15 Pond

Richard Watkins has sprayed the pond.  Lots of the plants have died off.

Mrs Watkins had some quotes for the stream clearing near the pond.  It was agreed to go with the cheaper local quote at £600 to strim, chop and clean, removing all rubbish.  This would be completed in February/March time.

RESOLVED Mrs Watkins would organise

 

103/15 Website

On-going visitors to the website from all over the world.

 

104/15 Date & Time of Next Meeting

The next meetings to be held at Stainton Village Hall at 7.30pm are:

 

Monday 11th January 2016

 There being no other business the meeting closed at 9pm.

 

 

 

MINUTES OF THE MEETING HELD ON MONDAY 28TH SEPTEMBER 2015

 

Present:                      Councillor Mr Gray, Councillor Mrs Brown, Councillor Mr Fisher,

Councillor Mr Watkins & Clerk Ms Halsall.

           

Apologies:                  Councillor Mrs Watkins

 

In Attendance:           Mrs Gray & Councillor Alan Smith

 

The Chairman welcomed everyone to the meeting. 

 

Police Report

No one in attendance.  Mr Gray reported on 3 crimes in July.  2 ASBOS and 1 burglary from the lock up.

An email was received from the Police regarding the police budget cuts explaining there would be less police on the beat.

Mr Watkins reported on the motorbikes on the fields 3 Sundays on the trot.  The vehicles were blocking the fronts of the gates.

 

PUBLIC FORUM

Mrs Gray reported on the water treatment plant was smelly bad lately.

Councillor Mr Smith reported on his walk around the village with Richard from DMBC and Councillor Mr Gray.  Some items needs to be redressed and possibly another site walk, but Councillor Mr Smith would report back.

The Roundabout needs weeding and this would be looked into.

Mr Fisher reported that he had contacted Richard at Hope Construction (Quarry) and they would be happy to sponsor the roundabout.  Tidying it up and place some stones etc.

Mrs Gray reported that we are not allowed to go on the roundabout due to health and safety and the road needs to be coned off by DMBC.

Councillor Mr Smith said he would look into this and find out where the Parish Council stood with this situation as a lot of money had been spent on it and it still looks dreadful!

Mrs Brown enquired about the bin collection changes and where do you get the relevant recycle bags and boxes?  This was due to a new contract and hopefully these would be dropped off when it starts in October.

Mr Gray reported on Mrs Oxley finding blue paint marks painted onto her gates.  These were not from a vehicle but actually painted on.  She is concerned that this is a sign for someone to say the house is vulnerable.  They have cleaned it off and installed CCTV.  Just to make everyone aware.

Mr Gray reported on the recent Quarry family fun day that was a success and agreed Clerk to write and thank them.

 

Village Hall Report

Nothing to report

 

Chairman?s opening remarks and Declarations of interest

§         Mr Fisher declared an interest in the Village Hall Trust

 

 

79/15   Minutes of the last meeting held on Monday 11th August 2015

Minutes of the meeting were circulated and signed as a true record. 

RESOLVED that the minutes be signed.

 

80/15   Matters arising from the minutes

Mrs Brown reported on the costs for the defibrillator for the village.  This needs up to 5 people to be committed to be trained and use it correctly.  It also needs 2 people to monitor it every week to check its working.  If no one is interested then it cannot go ahead.

RESOLVED to canvas the village to see if anyone would be interested.

 

81/15   Planning Applications

Mr Gray reported on 3 plans currently on the website.

15/02041/FUL Home Farm Wilsic ? Solar Panels

15/01926/FUL Ridgewood Farm Braithwell ? Replace existing wind Turbine

Lambcote Grange ? Lamb Shed change to current plans on doors & windows.

No objections have been received.

 

82/15   Highway & Footpaths

Mr Gray reported on his walk around the village with Councillor Mr Smith and Richard DMBC this took 2 days in total.

Areas discussed:

Roundabout

New Road Signs ? Weight restriction

Parking on Scotch Spring Lane

Various Signs/Barriers knocked down

Banking on School Lane ? No man?s land

Various hedges and trees need cutting

Grit bins

Section 106 on the current barn conversions that have been completed

All these queries have been sent to the various departments in DMBC and awaiting a report back.  Councillor Mr Smith reported he would also check on them.

Mr Fisher reported on mud flowing down near his house which is his and the other home owner?s responsibility.  Mr Fisher reported that it needs a culvert to stop this flow on the road and to be maintained by DMBC. 

Mrs Brown suggested the council get some quotes together for the stream clearing near the pond.  Mrs Watkins is still to get some local quotes.

Mr Fisher reported on a complaint he had received regards the area near the pond that needs to be cut back as someone was picking blackberries and fell in the pond.

Mr Fisher also reported on the gate to the playing field that was still stiff.  Mr Gray reported that this had been sorted.

 

83/15   Financial Matters

200138 £66.06 Mr Gray ? Website annual renewal

RESOLVED cheques be signed

HSBC bank account had now been up dated and all signatures & ID up dated

 

84/15   Correspondence

Various emails & leaflets etc. had been received and circulated. 

Transparency code Funding was available for a computer, printer, Wi-Fi etc.

RESOLVED to get quotes and apply for funding for Telephone & broadband for the Village Hall

Mrs Brown reported that software would also be needed to stop just anyone from logging onto the connection.

A petition was available to stop the closure of Maltby Royal Mail Sorting office.

Rural Action questionnaire was to be completed.

 

85/15 Information Board

Mr Gray received a quote for £600 to replace but would need installing.

RESOLVED to go ahead and purchase.

Mr Fisher reported he had photos of a local Gin Mill that could be included in the notice board.

 

86/15   Village Hall

Parish Councillors asked for a second set of keys to be held by the chairman for the Village Hall.

RESOLVED to write and request

 

87/15   Playing Field

Mr Watkins reported he would cut the hedges as soon as possible.

 

88/15   Wilsic

Nothing to report.

 

89/15 Pond

Richard Watkins was already to spray the pond again and was just waiting for the right time of year.

 

90/15 Website

On-going visitors to the website from all over the world.

The annual website fee had been paid.

 

91/15   Date & Time of Next Meeting

The next meetings to be held at Stainton Village Hall at 7.30pm are:

 

Monday 16th November 2015 ? Mrs Brown gave her apologies

Monday 11th January 2016

 

 

There being no other business the meeting closed at 9pm.

 

 

 

 

 

MINUTES OF THE MEETING HELD ON MONDAY 11th AUGUST 2015

 

Present:                      Councillor Mr Gray, Councillor Mrs Brown, Councillor Mr Fisher,

Councillor Mrs Watkins & Clerk Ms Halsall.

           

Apologies:                  Councillor Mr Watkins

 

In Attendance:           Mrs Gray & Councillor Alan Smith

 

The Chairman welcomed everyone to the meeting. 

 

Police Report

No one in attendance.  Mr Gray reported on no crimes in June and 1 in May.  2 break ins in July.

Mrs Brown reported on the Police explaining break ins around the village could be currently due to local building works.

 

PUBLIC FORUM

DMBC ? Councillor Alan Smith introduced himself to the Council and reported he would be working alongside Councillor James hart with any issues within the village. 

Mrs Gray reported on the following issues:

§         Overhanging Trees on Raw Lane & Stainton lane causing pedestrians to walk on the road.  This footpath is getting narrower due to the grass creeping onto the footpath.  Many of the older residents use this path and have complained. 

§         Complaints have been received regarding parking on the hairpin bend on Holme Hall Lane

§          Holme Hall Lane also has over hanging trees

§         Sludgy water is being washed onto Holme Hall Lane from Abbey Game Farm and surrounding areas.  Due to rain fall and any bad weather the muck spreads onto the road as there is nothing to stop its flow.

§         The Stream near the pond is flooding again and needs to be cleared out.  It?s blocked up and overgrown.

§         Various drains thru the village are blocked with straw.

§         The Bench on Holme Hall Lane/Raw Lane has been knocked and the concrete posts are bent and unable to use.

Mr Fisher reported he felt that Stainton Village is like the forgotten village because nothing gets done when these problems are reported and other villagers around the area are looking a lot better.

Mr Gray reported he receives incident numbers of reported problems but there is no accountability with the council as there is no trail of works done or reports from the incident numbers given!  Sometimes saying works have been completed that haven?t even been touched.

Mr Gray would arrange a site meeting in the village to show Councillor Smith these areas in need of repairs etc.

 

Village Hall Report

Nothing to report

 

Chairman?s opening remarks and Declarations of interest

§         Mr Fisher declared an interest in the Village Hall Trust

 

 

66/15   Minutes of the last meeting held on Monday 29th June 2015

Minutes of the meeting were circulated and signed as a true record. 

RESOLVED that the minutes be signed.

 

67/15   Matters arising from the minutes

Mr Fisher reported on his meeting with the Liaison Committee and Hope Construction.  The new road would help with the traffic thru the village once it is completed.  Eventually a liaison committee with Marshals Etc. would be good.

Mr Fisher also reported that Lorries are parking on the grass verge on Stainton Lane.  Could everyone who notices any take a note of the registration number and company details on the lorry and report to him as there is a lorry park in the quarry and there is no need to park on the lane.  When parking in the lorry park in the quarry, the Lorries can be checked for sheeting up and wheels cleaned before driving thru the village.

 

Mr Gray reported on the attendance of the Parish Council at the Maltby Miners Memorial and our wreath organised by Mrs Watkins.

 

68/15   Planning Applications

15/01821/FUL Mr John Cooper ? Wind Turbine at Conisbrough Grange Farm

15/01621/FUL Mr & Mrs Parsons ? resubmission of detached house build, Holme Hall Lane.

No objections had been received.

 

69/15   Highway & Footpaths

RESOLVED to report all issues raised by Mrs Gray.

Mr Fisher reported that the roundabout was looking a mess again.

Mr Fisher reported that the Village Hall Trust and ?in bloom? volunteers would not be happy to do any of these works around the village when it should be completed by DMBC.

Mr Gray explained that over 10 years ago the Village Hall volunteer groups all merged and these kinds of jobs would be taken on by them, hence the equipment that was stored in the lock up, (which had now unfortunately been stolen). This was also documented at the time.

Mrs Brown suggested the council get some quotes together for the stream clearing near the pond.

RESOLVED Mrs Watkins to get some local quotes.

 

70/15   Financial Matters

200136 £50 Mrs Watkins ? Wreath for Maltby Miners

200137 £1.20 Mr P Watkins ? Commemorative Gate

RESOLVED cheques be signed

 

71/15   Correspondence

Various emails & leaflets etc. had been received and circulated. 

A letter of thanks had been received from Maltby Miners Memorial Community Group for the Parish Councils attendance and Wreath.

Mrs Brown reported on a defibrillator Unit for the village.  There is also funding for First Aid Training available.

RESOLVED Mrs Brown would look into this in more detail with regards to training, costs and siting places.

 

72/15 Information Board

Mr Gray asked if the same place and notice board would be required.  This was agreed.

RESOLVED Mr Gray to contact the previous suppliers.

 

73/15   Village Hall

Mr Fisher reported the Fete went OK although the volume of people was down.  Possibly due to other things/events happening in the area on the same day.

Mr Fisher reported that the Village Hall trust equipment had been stolen from the container/lock up.  This would be hired on a need basis in the future.

Insurance details were to be checked up on as to what is covered etc.

 

74/15   Playing Field

Nothing to report

 

75/15   Wilsic

Nothing to report.

 

76/15 Pond

Richard Watkins was already to spray the pond again and was just waiting for the right time of year.

 

77/15 Website

On-going visitors to the website from all over the world.

116 this past month.  Many looking at the history of Stainton.

 

78/15   Date & Time of Next Meeting

The next meetings to be held at Stainton Village Hall at 7.30pm are:

 

Monday 28th September 2015

Monday 16th November 2015

Monday 11th January 2016

 

 

There being no other business the meeting closed at 9pm.

 

 

 

 

MINUTES OF THE MEETING HELD ON MONDAY 29th JUNE 2015

 

Present:                      Councillor Mr Gray, Councillor Mrs Brown, Councillor Mr Fisher,

Councillor Mrs Watkins & Clerk Ms Halsall.

           

Apologies:                  Councillor Mr Watkins

 

In Attendance:           Mrs Gray

 

The Chairman welcomed everyone to the meeting. 

 

Police Report

No one in attendance.  Mr Gray reported on 3 crimes in April.

Clerk would contact police again to see if they can attend any future meetings.

Inspector Payling, who lives in the village, has now taken over the area again.

 

PUBLIC FORUM

Nothing to report.

 

Village Hall Report

Summer Fete planned for 12th July 2015

 

Chairman?s opening remarks and Declarations of interest

§         Mr Fisher declared an interest in the Village Hall Trust

 

Mr Gray reported on the sad new that Linda Cooper had passed away. 

Mrs Cooper was the previous clerk to the Parish Council.

 

53/15   Minutes of the last meeting held on Monday 19th May 2015

Minutes of the meeting were circulated and signed as a true record. 

RESOLVED that the minutes be signed.

 

54/15   Matters arising from the minutes

Mr Gray reported on the hedges that have been cut back on 5 Lane ends.  Mr Fisher said it made a small improvement.  Mr Fisher had contacted Richard from the Quarry who explained he can?t do anything about the hedge till September. 

Mr Gray reported on a Lafarge questionnaire/survey he had filled in.

Mr Gray reported he had contacted DMBC with regards to cutting the playing field in time for the summer fete on 12th July.

Mr Gray reported that Mr Rhodes & Mr Oxley had agreed to be on the Liaison committee.

 

55/15   Planning Applications

Mr Gray reported on the DMBC planning website, the changes had made little difference.

15/01442/FUL Mr Munro ? Lambcote Grange ? No objections were raised

15/00991/FUL Mr & Mrs Parsons ? Detached House with Garage - No objections were raised.

 

Mr Gray reported on an email regards to proposals of a new Wind Turbine at Ridgewood Farm to replace the one that is there now.  No one attended the meeting to discuss any plans.  Objections were raised to the wind turbine considered in the Quarry.  This one would also be objected to as it was significantly bigger and would cause the same issues in the village and surrounding areas.

RESOLVED Clerk to contact and invite to the next meeting.

 

 

 

Mr Gray reported on the consultation on Doncaster Local Plans ? The map shows what will be industrial areas and housing.  3 small areas for Stainton.

RESOLVED Clerk to contact and invite to the next meeting

 

56/15   Highway & Footpaths

Mr Gray reported he was currently chasing DMBC with regards to issues in the village that had incident numbers but no works have ever been completed.

Mr Fisher reported on the new light that was needed on Holme Hall Lane but DMBC said they didn?t have any budget to replace it.

Mr Fisher reported on the state of the roundabout as this was unsightly.  When travelling around the rest of Doncaster other villagers have better looking and maintained roundabouts.

Mr Fisher also reported that he wasn?t happy with works not getting done around the village when DMBC were contacted. 

The Tree work on Scotch Springs Lane had now been completed.

 

57/15   Financial Matters

200133 £30 YLCA Training for Councillor Mrs Watkins

200134 £30 YLCA Training for Councillor Mr Fisher

200135 £415.62 DMBC Tree cutting services

RESOLVED cheques be signed

The Annual accounts were signed and approved

RESOLVED to be sent to BDO for External Audit.

Clerk to contact HSBC with regards to the new mandate and completion of ID for New Councillors

Mr Gray reported on a cheque received from the insurance company for the new notice board.

RESOLVED To put on the agenda

 

58/15   Correspondence

Various emails & leaflets etc. had been received and circulated. 

 

Mrs Brown reported on details sent from Sharon Middling ? 0779 204 1879 with regards to helping isolated people and volunteer drivers.  This would also be brought up at the Village Hall Coffee mornings.

 

Mrs Watkins & Mr Fisher reported on their councillor training finding it very informative and helpful.

 

Mr Gray reported on Liaison Committee meeting to be held on 21st July 2015 at 10 am if anyone can attend.  Mr Fisher reported he could attend.

 

Annual YLCA meeting would be held on 18th July 2015 at Wetherby.

PC Joint committee meeting 7th July at 1pm ? Mr Gray would attend.

 

Mr Gray reported on Maltby Miners Memorial taking place on 28th July.  A memorial stone will be unveiled at 12.30pm for the miners that were killed in the explosion. 

Lime Kiln Lane will be closed from 10am to 3pm.

RESOLVED Mrs Watkins would organise a wreath from the Parish Council.

 

59/15   Asset Register

Mr Gray reported he had now completed the register including the Village Hall

 

60/15   Village Hall

Summer Fete 12th July 2015.  Grass needs to be cut before the event.

 

61/15   Playing Field

Grass needs to be cut before the Summer Fete on 12th July 2015

 

62/15   Wilsic

Nothing to report.

 

63/15 Pond

Mr Gray reported on the Insurance Company now settling the claim for the new Information Board that was knocked down.

Mr Gray reported that there was no water in the pond or the stream.  He had contacted the quarry to see if anything was happening there that would affect this or if it was just due to the recent hot weather.

Mr Gray reported that the Village Hall trust took over from the Village in Bloom group and their voluntary help was needed to clean the pond area.  Whilst it was dry, it was a good opportunity to complete; equipment was bought to do the work some time ago.

 

64/15 Website

On-going visitors to the website from all over the world.

Mr Gray reported he was trying to up load the Summer Fete flyer.

 

65/15   Date & Time of Next Meeting

The next meetings to be held at Stainton Village Hall at 7.30pm are:

 

Monday 10th August 2015

Monday 28th September 2015

Monday 16th November 2015

Monday 11th January 2016

 

 

There being no other business the meeting closed at 8.40pm.

 

 

 

 

 

MINUTES OF THE ANNUAL MEETING HELD ON 19TH MAY 2015

 

Present:           Councillor?s Mr Watkins, Councillor Mr Gray, Councillor Mrs Brown, Councillor Mrs Watkins, Councillor Mr Fisher & Clerk Ms Halsall.

 

AGM/1            Minutes of the last meeting held on 12th May 2014 ?

RESOLVED to be signed.

 

AGM/2            Matter arising from the minutes ? None

 

AGM/3            Election of Chairman ? Councillor Mr Gray was elected as chairman.  Proposed Mr Watkins, seconded by Mrs Brown.

 

AGM/4            Election of Vice-chairman ? Councillor Mrs Brown was elected as vice-chairman.  Proposed by Mr Fisher, seconded by Mr Watkins.

 

AGM/5            Finance/disbursements ? Mrs Turner completed last year?s Audit and was happy to continue this year.  Submission date being 13th July 2015

                       

AGM/6            Any other business ? Mrs Watkins has been elected and new to the parish council  Councillor Mr Gray welcomed her.

There being no other business the meeting closed at 7.10pm.

 

 MINUTES OF THE ANNUAL PARISH MEETING HELD ON 19TH MAY 2015

 

Present:                  Councillor Mr Watkins, Councillor Mr Gray, Councillor Mrs Brown, Councillor Mrs Watkins, Councillor Mr Fisher & Clerk Ms Halsall.

 

In Attendance:     Mrs Gray & Councillor Mr James Hart

 

1.   Minutes of the meeting held on 12th May 2014

RESOLVED to be signed

                               

2     Matters arising from the minutes

Mr Gray reported on the Notice Board near the pond that was knocked down.  The Insurance Company was now able to proceed as the claim had been proven against the driver.

 

3.    Police Report

No one in attendance.   An email had been received with the new contact details.

               

4.    Chairman?s Report

Chairman Mr Gray gave the parish Councils annual report as follows:

 

Firstly thanking everyone for their support and welcoming Councillor Mrs Watkins

This Year was Councillor Mr Gray?s first election year for him in the village!

         8 Meetings in the last 12 months.

         Thank you to Mrs Turner for her help with the annual accounts and volunteering for this year.

        The pond has been treated to reduce the flag Iris that has been causing a problem and was on going

         Trees had been pruned along School lane/Scotch spring lane

         The Notice Board was now going ahead to be replaced with the insurance company.

         The planning application for Wind Turbine by Marshalls had been withdrawn

         New Gates had been fitted on the village green, jointly funded by Philip Watkins, Stainton Village Hall Trust and the Parish Council.

         The website is ongoing with lots of visitors.

         The Village Hall is ongoing with their events thru the year and a big thank you for those concerned.

 

5.    Stainton Liaison committee

Election of Parishioners representative (2) ? Mr Rhodes & Mr Oxley would be contacted with regards to the position for the forth coming year.

 

6.     Stainton Village Hall Trust

 Election of Parishioners representatives (1) ? Mr Fisher, proposed by Mr Watkins and seconded by Mr Gray.

                         

 There being no other business the meeting closed at 7.20pm.

 

 

 MINUTES OF THE MEETING HELD ON MONDAY 19th MAY 2015

 

Present:                      Councillor Mr Gray, Councillor Mr Watkins, Councillor Mrs Brown,

Councillor Mr Fisher. Councillor Mrs Watkins & Clerk Ms Halsall.

           

Apologies:                  None

 

In Attendance:           Mrs Gray & Councillor James Hart

 

The Chairman welcomed everyone to the meeting. 

 

Councillor Mr Gray asked Councillor Mr Hart to pass on the Parish Council thanks for the help from the previous Councillors.

 

Police Report

No one in attendance.  Mr Gray reported on 2 crimes in March.  Total 6 for the year.

An email had been received with the new contact details.  Agreed clerk to contact with dates of meetings.

Quad bikes were still a problem in the village.

 

PUBLIC FORUM

Mrs Gray reported on somebody tipping grass cuttings into the stream. 

Mr Watkins reported that this is dangerous for animals that drink the water.

It was agreed to keep an eye on this and maybe put a flyer about the houses nearest the stream.

 

Village Hall Report

St George?s day event went ok

Summer Fete planned for 12th July 2015

 

Chairman?s opening remarks and Declarations of interest

§         Mr Fisher declared an interest in the Village Hall Trust

 

40/15   Minutes of the last meeting held on Monday 20th April 2015

Minutes of the meeting were circulated and signed as a true record. 

RESOLVED that the minutes be signed.

 

41/15   Matters arising from the minutes

Mr Gray reported he had complained about the grass cutting not been cleared up and it was cleaned the next day.  The recent grass cutting had also been cleared up afterwards.

Mr Watkins reported the grass on School Lane had still not been cut.

The Playing field needs to be cut before the planned summer fete on 12th July.

 

42/15   Planning Applications

15/00991/FUL Mr & Mrs Parsons ? Erection of detached house and garage on Holme Hall Lane.  No objections had been received.  Mr Watkins raised concerns about the water drainage.

Mr Gray reported on the planning for Maltby colliery this had gone to appeal and agreed to object again with regards to the dust in the village

 

43/15   Highway & Footpaths

Mrs Brown asked if CCTV could be put up around the areas of constant fly tipping.

Mr Gray reported on the DMBC works recently carried out that the Parish Council was contributing to.  The costs are now being significantly reduced but as yet have not been completed.

 

44/15   Financial Matters

200131 £112 YLCA annual memberships

200132 £372.34 AON annual insurance.

RESOLVED cheques be signed

A new mandate was signed for the Bank

The Annual accounts were sent for Audit.

 

45/15   Correspondence

Various emails & leaflets etc. had been received and circulated. 

 

Mr Fisher reported on a complaint received regarding 5 lane ends and the hedge on the lane to Wadworth.  The hedge is high and obstructs view on the tight turning.  The tree team had been to look and explained due to bird nesting nothing could be done and it was also Highways department issue.

Mr Watkins explained that the hedge could be sorted by Richard Matthewman from Hope or sort it with the farmer.  Mr Fisher would sort this.

 

Mr Gray reported on inspections of playground equipment.  Mr Watkins said he had seen someone from DMBC doing that recently.

Mr Gray said he would respond to the enquiry regarding Lafarge/Tarmac merger and feedback.

 

46/15   Asset Register

Mr Watkins reported that Stainton Village Hall and land needed to be added to the asset register at a value of £100k.

 

47/15   Village Hall

Summer Fete 12th July 2015.  Grass needs to be cut before the event.

 

48/15   Playing Field

Mr Watkins reported that the playground equipment needs to be washed down due to bird muck.

 

49/15   Wilsic

Nothing to report.

 

50/15 Pond

Mr Gray reported on the notice board now going ahead with the insurance company.

The spraying of the Iris was on going and wasn?t looking too bad lately.

 

51/15 Website

On-going visitors to the website from all over the world.

Mrs Watkins asked if there was any links to property for sale in the village.

 

52/15   Date & Time of Next Meeting

The next meetings to be held at Stainton Village Hall at 7.30pm are:

 

Monday 29th June 2015

Monday 10th August 2015

Monday 28th September 2015

Monday 16th November 2015

Monday 11th January 2016

There being no other business the meeting closed at 8.25pm.

 

 

 

 

 MINUTES OF THE MEETING HELD ON MONDAY 9TH MARCH 2015

Present: Councillor Mr Gray, Councillor Mrs Brown, & Councillor Mr Fisher &

Clerk Ms Halsall.

Apologies: Councillor Mr Watkins

In Attendance: Residents of the village x 3

The Chairman welcomed everyone to the meeting.

Police Report

No one in attendance. Mr Gray reported on 3 crimes in the village. Total 15 for the year.

PUBLIC FORUM

It was reported that Lorries in the village from Marshalls Quarry are leaving the roads mucky/sludgy. A complaint had been made to Mr John Sully at Marshalls who was very helpful and explained about the wheel wash the Lorries have to do. It has been broken and they are looking into positioning it better to make sure all Lorries go thru the wheel wash on leaving the quarry. There was also a road sweeper but this wasn?t making much of a difference. The footpaths and verges were also getting driven on by the Lorries and making it look unsightly.

Mr Fisher reported on the dust in the village that is bad again from the quarry. Lorries should make sure they are sheeted and covered over before leaving but this doesn?t always happen.

Mr Gray reported on Richard Mathewman from the quarry wanting to set up the Quarry Liaison committee again. There hadn?t been a meeting for some time as there haven?t been any issues. This would be a good opportunity to discuss the problems with the Lorries and the muddy roads.

Mr Gray reported that the wind turbine planning in the quarry had been withdrawn.

Mrs Gray reported on the footpath on Raw Lane that needs to be cleaned.

Village Hall Report

Nothing to report

Chairman?s opening remarks and Declarations of interest - None

15/15 Minutes of the last meeting held on Monday 19th January 2015

Minutes of the meeting were circulated and signed as a true record.

RESOLVED that the minutes be signed.

16/15 Matters arising from the minutes

Nothing had been received with regards to the lighting on Holme Hall Lane.

Mr Fisher reported on LED lights near the football ground that are cheaper to run. These are also more economical and efficient as they can be dimmed etc.

17/15 Planning Applications

Mr Gray reported on No. 15 Stainton Lane that has applied for planning to change the use of the garage to a kitchen and build a new garage at the other side of the house. This was posted on the website ? No objections have been raised.

Hope Construction has applied to extend the current time limit for the licence as this runs out in 2015. 2 independent assessments have been done in the area for environmental studies and the impact on the surrounding areas. On the plans it looks like there is a new road in the quarry of Stainton Lane.

This would be helpful again to arrange the Liaison Committee Meeting.

18/15 Highway & Footpaths

The footpath on Raw Lane and Mud on the roads.

Mr Gray reported on loads of yellow dots around the village on the roads. This could indicate DMBC will be patching up the pot holes

RESOLVED clerk to contact regarding these issues.

19/15 Financial Matters

200128 £51.01 DMBC ? Grounds Maintenance

200129 £352.39 Clerk Salary/Expenses

200130 £1 Smiths Gore ? Land rental

Mrs Brown seconded by Mr Fisher

RESOLVED that cheques be signed.

20/15 Correspondence

Various emails & leaflets etc. had been received and circulated.

Transparency code ? Has been received with regards to new legislation for small councils which Stainton fall into. The website has the relevant information required.

Elections 7th May 2015 ? 16th March to 9th April for forms to be completed. This year a 6 year term would be served. The current vacancy has been advertised.

Mr Gray would send photos to YLCA for their magazine of the new gate in the village as they had asked for any photos we would like to submit.

Planning Delegations to clerks ? This would not be necessary for Stainton.

21/15 Village Hall

Mr Fisher reported on the lock up required on the playing field. It would cost £325 for planning but if the Parish Council applied for planning it would cost £150.

Mr Fisher reported on a quote for the concrete base at £325

RESOLVED Parish council would apply but the Village Hall Trust would pay the £150 fee.

22/15 Playing Field

Mr Gray issued the keys for the gate. No response has yet been received with regards to the gate closing sharply.

23/15 Wilsic

Nothing to report.

24/15 Pond

No reply had been received with regards to the spraying of the weeds.

24/15 Website

On-going visitors from all over the world. 

MINUTES OF THE MEETING HELD ON MONDAY 9TH MARCH 2015
Present: Councillor Mr Gray, Councillor Mrs Brown, & Councillor Mr Fisher &
Clerk Ms Halsall.
Apologies: Councillor Mr Watkins
In Attendance: Residents of the village x 3
The Chairman welcomed everyone to the meeting.
Police Report
No one in attendance. Mr Gray reported on 3 crimes in the village. Total 15 for the year.
PUBLIC FORUM
It was reported that Lorries in the village from Marshalls Quarry are leaving the roads mucky/sludgy. A complaint had been made to Mr John Sully at Marshalls who was very helpful and explained about the wheel wash the Lorries have to do. It has been broken and they are looking into positioning it better to make sure all Lorries go thru the wheel wash on leaving the quarry. There was also a road sweeper but this wasn?t making much of a difference. The footpaths and verges were also getting driven on by the Lorries and making it look unsightly.
Mr Fisher reported on the dust in the village that is bad again from the quarry. Lorries should make sure they are sheeted and covered over before leaving but this doesn?t always happen.
Mr Gray reported on Richard Mathewman from the quarry wanting to set up the Quarry Liaison committee again. There hadn?t been a meeting for some time as there haven?t been any issues. This would be a good opportunity to discuss the problems with the Lorries and the muddy roads.
Mr Gray reported that the wind turbine planning in the quarry had been withdrawn.
Mrs Gray reported on the footpath on Raw Lane that needs to be cleaned.
Village Hall Report
Nothing to report
Chairman?s opening remarks and Declarations of interest - None
15/15 Minutes of the last meeting held on Monday 19th January 2015
Minutes of the meeting were circulated and signed as a true record.
RESOLVED that the minutes be signed.
16/15 Matters arising from the minutes
Nothing had been received with regards to the lighting on Holme Hall Lane.
Mr Fisher reported on LED lights near the football ground that are cheaper to run. These are also more economical and efficient as they can be dimmed etc.
17/15 Planning Applications
Mr Gray reported on No. 15 Stainton Lane that has applied for planning to change the use of the garage to a kitchen and build a new garage at the other side of the house. This was posted on the website ? No objections have been raised.
Hope Construction has applied to extend the current time limit for the licence as this runs out in 2015. 2 independent assessments have been done in the area for environmental studies and the impact on the surrounding areas. On the plans it looks like there is a new road in the quarry of Stainton Lane.
Stainton Parish Council
This would be helpful again to arrange the Liaison Committee Meeting.
18/15 Highway & Footpaths
The footpath on Raw Lane and Mud on the roads.
Mr Gray reported on loads of yellow dots around the village on the roads. This could indicate DMBC will be patching up the pot holes
RESOLVED clerk to contact regarding these issues.
19/15 Financial Matters
200128 £51.01 DMBC ? Grounds Maintenance
200129 £352.39 Clerk Salary/Expenses
200130 £1 Smiths Gore ? Land rental
Mrs Brown seconded by Mr Fisher
RESOLVED that cheques be signed.
20/15 Correspondence
Various emails & leaflets etc. had been received and circulated.
Transparency code ? Has been received with regards to new legislation for small councils which Stainton fall into. The website has the relevant information required.
Elections 7th May 2015 ? 16th March to 9th April for forms to be completed. This year a 6 year term would be served. The current vacancy has been advertised.
Mr Gray would send photos to YLCA for their magazine of the new gate in the village as they had asked for any photos we would like to submit.
Planning Delegations to clerks ? This would not be necessary for Stainton.
21/15 Village Hall
Mr Fisher reported on the lock up required on the playing field. It would cost £325 for planning but if the Parish Council applied for planning it would cost £150.
Mr Fisher reported on a quote for the concrete base at £325
RESOLVED Parish council would apply but the Village Hall Trust would pay the £150 fee.
22/15 Playing Field
Mr Gray issued the keys for the gate. No response has yet been received with regards to the gate closing sharply.
23/15 Wilsic
Nothing to report.
24/15 Pond
No reply had been received with regards to the spraying of the weeds.
24/15 Website
On-going visitors from all over the world.
Stainton Parish Council
26/15 Any other business
Mrs Brown reported on the transport volunteer drivers needed for the village. This was currently being trialled in the area and if this works it would be advertised.
5 iPad in the area were also being trialled.
Rural Action is currently funding this.
A scheme was also being considered using the school buses when they are not being used.
Mr Fisher asked what was happening with the broadband in the area. Mr Gray said he thought fibre optic might be available by 2016/2017 but nothing in the pipeline to help at the moment.
27/15 Date & Time of Next Meeting
The next meetings to be held at Stainton Village Hall are:
Monday 20th April 2015 7.30pm
Monday 11th May 2015 7.00pm AGM
There being no other business the meeting closed at 8.50pm.

 

 

 

MINUTES OF THE MEETING HELD ON MONDAY 19TH JANUARY 2015

 

Present:                      Councillor Mr Gray, Councillor Mrs Brown, Councillor Mr Watkins &

Councillor Mr Fisher & Clerk Ms Halsall.

           

Apologies:                  None

 

In Attendance:           Mrs Gray. 

 

The Chairman welcomed everyone to the meeting.

 

Police Report

No one in attendance.  Mr Gray reported on 1 crime in the village. Total in 12.

Mr Fisher reported on police vehicles near the gate, which had vans and quad bikes.  These had been in this area for the past few Sundays.

 

PUBLIC FORUM

Mrs Gray reported on Holme Hall Lane the ?Paddocks? which had installed CCTV with signs clearly displayed.  One of the cameras points on the Lane and any future issues could possibly be on camera.

 

Village Hall Report

Mr Fisher enquired on a lock up container on the playingfield and asked who owned and was responsible for the land as he may need planning permission.  Mr Fisher would look into this.

 

Chairman?s opening remarks and Declarations of interest - None

 

01/15   Minutes of the last meeting held on Monday 4th December 2014

Minutes of the meeting were circulated and signed as a true record.

October 2014 by Councillor Mrs Brown seconded by Councillor Mr Gray

December 2014 by Councillor Mr Fisher seconded by Councillor Mr Watkins

 

02/15   Matters arising from the minutes

Mr Gray reported on the price for the playing field tree/hedges from DMBC - £2,000 and the Parish Council would pay 50%.  Agreed Mr Watkins and seconded Mr Fisher.  Mr Gray would contact DMBC

Mr Gray asked if Mr Watkins could chase up the costs the Parish need to pay for the contributions to the new gate.

Mr Fisher reported that the gate was stiff and could trap someone?s hand.  Mr Watkins said he would sort these.

Mr Gray reported that he had the keys for the lock and would distribute them. 

DMBC also had a copy of the keys to enable them to cut the field.

 

03/15   Planning Applications

Mr Gray reported on the up dated planning received:

14/02790/FUL Philip Watkins Limited ? industrial unit ? 1 objection was raised.

Mr Watkins reported on Marshalls Lorries tipping soil and rubble every day.  If any filling was being done this needed planning.  It was agreed to write to planning to enquire.

 

04/15   Highway & Footpaths

Mr Fisher asked if anything had been received from DMBC regarding the street lights on Holme Hall Lane.

Mr Gray reported on a recent site visit in the area but as yet nothing had been received

 

06/15   Financial Matters

SLCC pay increases had been received regarding clerks annual pay rise.  This was agreed at the new rate on scale SCP15 from January 2015.  Also agreed the one off payment as advised by SLCC due to a pay freeze.

It was agreed clerk to be paid an advance on this year?s salary.

 

200126 £127.52 DMBC ? Grounds Maintenance

200127 £1000.80 Clerk - Salary

Agreed Mr Watkins and seconded Mrs Brown

 

Mr Gray reported on the Parish Council Assets and insurance cover.  The extra cost at £256 for 6 months is too high.  It was agreed this was too high for a small risk.

 

The precept was agreed at £2,500 for 2015/2016 agreed Mr Watkins and seconded Mr Fisher.

 

07/15   Correspondence

Various emails & leaflets etc. had been received and circulated. 

Mr Gray reported on YCLA and the new legal right to accept notice of meetings by email.  It was agreed that Mr Watkins would continue with postal notices.

Mr Gray reported on Mrs Earl Resignation from the council.  It was agreed to write and thank her for her time in the past and also ask if she can let Mr Gray have a copy of the key for the notice board. 

The vacancy would be advertised in the notice board.

 

08/15   Village Hall

Mr Fisher would deal with the new lock up on the playing field.

 

09/15   Playing Field

Mr Watkins would deal with the new gate catch.

 

10/15   Wilsic

Nothing to report.

 

11/15 Pond

Mr Fisher reported on a patch of green in the middle of the pond.  This would be looked into

 

12/15 Website

Mr Gray reported that after a glitch on the site this was now up and running.  Contact details to the parish council are available on the web.

 

13/15 Any other business

Mr Fisher reported on overhanging bushes on Holme Hall Lane that need to be cut back.

 

14/15   Date & Time of Next Meeting

The next meetings to be held at Stainton Village Hall are:

 

Monday 9th March 2015 7.30pm

Monday 20th April 2015 7.30pm

Monday 11th May 2015 7.00pm  AGM

 

 

There being no other business the meeting closed at 8.35pm.

 

 

 

 

 

MINUTES OF THE MEETING HELD ON THURSDAY 4TH DECEMBER 2014

 

Present:                      Councillor Mr Gray, Councillor Mr Watkins & Councillor Mr Fisher

& Clerk Ms Halsall.

           

Apologies:                  Councillor Mrs Brown

 

In Attendance:           Mrs Gray. 

 

The Chairman welcomed everyone to the meeting.

 

Police Report

No one in attendance.  Mr Gray reported on 2 crimes in September in the village.  Also 2 cars being broken into.

 

PUBLIC FORUM

Nothing to report.

 

Village Hall Report

Nothing to report.

 

Chairman?s opening remarks and Declarations of interest

 

107/14 Minutes of the last meeting held on Monday 29th October 2014

Previous minutes of the meeting were circulated.  These need to be signed when Councillor Mrs Brown is in attendance.

 

108/14 Matters arising from the minutes

Nothing to report.

 

109/14 Planning Applications

Mr Gray reported on the planning received:

14/02790/FUL Philip Watkins Limited ? industrial unit

14/02715/FUL Mr Kell ? 2 detached houses

14/02804/TPO ? The Hesley Group ? Consent to fell trees.

No objections were raised.  

 

110/14 Highway & Footpaths

Mr Gray reported on a visit to the village with Highways & DMBC.  Looking around the village at what works need to be completed.

Mr Gray reported on the following after the visit:

·         A number of hedgerows and trees still need to be cut back more.

·         Raw Lane footpath, very green and slippery due to overhanging of trees.  The cleaner is being sent to sort this path.

·         Stainton Lane Sign to be replaced.

·         Holme Hall Lane crash barrier ? to be sorted out

·         Lighting on Holme Hall Lane ? Will be looked into

 

Mr Gray also reported on the playing field area of hedgerow that DMBC said they would help and possibly go halves on the costs.  This was agreed if it was a reasonable amount as it needs sorting, a road closure would be put in place when works commence.

 

 

111/14 Financial Matters

200124 £61.95. Annual website fee

Agreed Mr Watkins and seconded Mr Fisher.

 

112/14 Correspondence

Circulated.  Various emails, leaflet etc. had been received.

Mr Gray reported on Doncaster Connect ? Rural Action Yorkshire ? to help isolated people.

Mr Gray reported on Boundary Commission ? Stainton would stay in the Tickhill area.

 

113/14 Village Hall

Christmas Lunch went ahead as planned.  This wasn?t leafleted around the village.

 

114/14 Playing Field

Mr Gray thanked Philip Watkins for his gates as they look amazing and a great job done!

The costs would be shared when the Parish Council received notification from Philip Watkins.  A lock would be put on the gates.

Mr Gray is looking into the current insurance policy to make sure we are covered.  Renewal is in June 2015

 

115/14 Wilsic

Nothing to report.

 

116/14 Pond

The weeds have now died off.  Something is still growing even though it has been sprayed in one area!

Mr Gray reported on an article regarding environmental legislation that fines for evasive plants would be enforced.

 

117/14 Website

Ongoing.  Nothing to report.

 

118/14 Any other business

Mr Fisher reported on requests from the village regarding what is happening around the village and any outcomes etc.  Mr Gray said he would put the minutes on the website and they are posted in the notice board.

Mr Watkins reported on a lot of fly tipping around the village but this had been cleared away promptly.

 

Mr Gray reported on the Christmas tree lights and would put them up on his trees in his garden as the previous tree used was no longer a possibility.

 

Mr Gray reported on Mrs Earl Notice of resignation received at the meeting.  It was agreed to ask Mrs Earl if she would re consider, if not the vacancy would be advertised around the village.

 

119/13 Date & Time of Next Meeting

The next meetings to be held at Stainton Village Hall are:

 

Monday 19th January 2015 7.30pm

Monday 9th March 2015 7.30pm

Monday 20th April 2015 7.30pm

 

Monday 11th May 2015 7.00pm  AGM

 

 

There being no other business the meeting closed at 8.20pm.

 

 

 

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